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REGULAR MEETING AND DISTRICT TWO TOUR

OF THE IDAHO TRANSPORTATION BOARD

 

April 18-19, 2012

 

The Idaho Transportation Board met at 9:00 AM, on Wednesday, April 18, 2012, in Grangeville, Idaho. The following principals were present:

            Jerry Whitehead, Chairman

            Jim Coleman, Vice Chairman – District 1

            Janice B. Vassar, Member – District 2

            Julie DeLorenzo, Member – District 3

            Jim Kempton, Member – District 4

            Dwight Horsch, Member – District 5

            Lee Gagner, Member – District 6

            Brian W. Ness, Director

            Scott Stokes, Chief Deputy

            Sue S. Higgins, Executive Assistant and Secretary to the Board

 

District 2 Tour. The Board met with Grangeville Idaho County Airport officials. County Commissioner James Rockwell provided an overview on the facility. The airport plan was recently updated and includes extending airspace to allow for runway modifications. A weather system was installed last year, which will assist with precision landings.

 

Commissioner Rockwell also summarized the county’s surface transportation priorities: intersection improvements at US-95 and Day Road and either an overpass or underpass at US-95 and SH-13. In conclusion, he thanked the Board for visiting Grangeville.

 

Senator Sheryl Nuxoll and Representative Paul Shepherd joined the Board at Idaho Forest Group. Resource Development Manager Bill Higgins provided an overview on the company, which has five sawmills in Idaho, including the one established in Grangeville in 2006. He emphasized the economic importance of the mill to the community. Mr. Higgins and representatives from other area industries expressed support to transfer Old Highway 7 to the state’s highway system. The businesses prefer that route from the north for commercial trucks versus SH-13. Preliminary discussions have been held on trading Old Highway 7 for SH-64. The business representatives stressed the importance of a good transportation system. The Board took an abbreviated tour of the lumber mill.

 

The group traveled north on Old Highway 7 and SH-162 to Kamiah. After lunch, the tour continued west on SH-64 and SH-62 to Craigmont. While traveling north on US-95 to Lewiston, the Board stopped to view seven bridges under construction as part of the Lapwai Creek Bridge Replacement project and the US-95 Spalding Interchange re-deck project.

 

 

            WHEREUPON the tour recessed at 3:00 PM.

 

 


April 19, 2012

 

The Board reconvened at 8:30 AM on Thursday, April 19, 2012, at the Idaho Transportation Department District 2 Office in Lewiston, Idaho. All members were present. Deputy Attorney General Larry Allen was also in attendance.

 

Board Minutes. Member Vassar made a motion to approve the minutes of the regular Board meeting held on March 14, 2012 and the minutes of the special Board meeting held on March 23, 2012, as submitted. Vice Chairman Coleman seconded the motion and it passed unopposed.

 

Board Meeting Dates. The following meeting dates and locations were scheduled:

            May 15-16, 2012 – District 5

            June 13-15, 2012 – District 3

            July 18-19, 2012 – District 1

 

Consent Calendar. Member Gagner made a motion, seconded by Member Horsch, and passed unopposed, to approve the following resolution:

RES. NO.        NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board

ITB12-10        has received and reviewed the contract award information and the professional services agreements and term agreement work task report.

 

1) Contract Awards. Keys #12950, #12951, and #12952 – US-95, Lewiston Interchange #312, Southbound Ramp Overpass; Lewiston Interchange #312, Northbound Ramp Overpass; and Washington Interchange #318 Ramp, District 2. Low bidder: Penhall Company - $446,808.

 

Key #12002 – SH-162, Red Rock Road to Kamiah, District 2. Low bidder: Knife River Corporation – Northwest – $2,364,410.

 

Key #11572 – US-95, Smokey Boulder Road to Hazard Creek Bridge, District 3. Low bidder: Valley Paving & Asphalt, Inc. - $1,792,662.

 

Key #12926 – I-184, Flying Wye to Main Street, Boise, District 3. Low bidder: Penhall Company - $919,045.

 

Keys #12922, #12923, #12924, and #12925 – FY12 District 3 Residency 1 Sealcoats; Orchard Avenue to Junction I-84; FY12 Elmore County Sealcoats; and Junction US-95 to Junction SH-72, District 3. Low bidder: Sierra Nevada Construction Inc. – $2,824,007.

 

Keys #11566 and #13019 – US-95, Wilder South City Limits to Parma South City Limits, Canyon County; and Parma North City Limits to Junction I-84, District 3. Low bidder: Staker & Parson Companies dba Idaho Sand & Gravel - $5,698,533.

 

Keys #11609 and #12075 – I-84B and I-84, Snake River Heyburn Bridge, Heyburn; and Junction I-84 South Jerome Interchange #168, District 4. Low bidder: Cannon Builders, Inc. – $548,501.

 

Key #7699 – SH-75, Shoshone, North, District 4. Low bidder: Staker & Parson Companies dba Idaho Sand & Gravel - $13,165,612.

 

Key #12956 – I-84, Snake River Overpass Westbound, Near Glenns Ferry, District 4. Low bidder: Cannon Builders, Inc. - $1,198,582.

 

Keys #9527 and #11610 – I-84 and US-93, Perrine Coulee Canal and Bike Path and District 4 Interstate Bridge Repair. Low bidder: Idaho Construction Company, Inc. - $565,173.

 

Key #11629 – SH-37, Lowery Lane to Portage Canyon, South of Rockland, District 4. Low bidder: Mickelsen Construction Company, Inc. - $786,942.

 

Key #11122 – US-91, Blackfoot North to Bonneville County Line, District 4. Low bidder: Mickelsen Construction Company, Inc. - $711,977.

 

Key #11137 – I-15 and I-86, FY12 District 5 Sign Upgrades. Low bidder: Pavement Markings Northwest, Inc. - $952,983.

 

2) Professional Services Agreements and Term Agreement Work Task Report. From February 27 through March 30, $4,476,267 in new professional services agreements and work tasks were processed. Three supplemental agreements to existing agreements were processed in the amount of $66,250 during this period.

 

Board Items. Chairman Whitehead showed a video of relocating the Bucyrus-Erie B3 steam shovel from the URS Plaza to the ITD Headquarters on March 24. He expressed appreciation to all of those involved, including a number of Headquarters and District 3 employees and Inland Crane for donating its services.

 

Chairman Whitehead reviewed the Board subcommittee assignments. He appointed Member Kempton to the Audit Subcommittee. Members Gagner and Horsch will serve on the Subcommittee on State Highway System Adjustments. The Subcommittee on the Enhancement Program will be disbanded. He would like to revisit the Board Subcommittee on Performance Management and consider realigning it to focus on the Strategic Plan. Members Kempton and Vassar were asked to establish a Subcommittee on Board Policies to review all of the existing policies, with assistance from DAG Allen. He asked Member DeLorenzo to join Vice Chairman Coleman and Member Gagner on the Access Management Subcommittee. Members Horsch and Vassar were asked to participate on the Freight Study with Chairman Whitehead.

 

Director’s Report. Director Ness summarized various meetings he participated in during the past month, including with Idaho State Police to discuss highway safety and coordinating the two department’s strategic plans; Capital for a Day in Garden Valley; and internal discussions on enhancing transportation revenues. He said President Obama signed a 90-day extension of the Safe, Accountable, Flexible, and Efficient Transportation Equity Act – A Legacy for Users, resulting in federal funding continuing at the current levels through June 30, 2012.

 

Director Ness said ITD was recognized for its assistance with various issues. The Department of Administration appreciated assistance with consolidating state records; the Independent Highway District in Sandpoint thanked District 1 for helping the local entity convert to brine as an anti-icing agent; and the City of Orofino expressed appreciation to Member Vassar and District 2 Engineer (DE) Jim Carpenter for their support and service. Additionally, Sandra Healy from Internal Review earned her certification as a Government Financial Manager.

 

Director Ness intends to begin his annual meetings with all employees later this month. This year’s employee meetings will focus on implementation of the Strategic Plan, the Organizational Culture Survey, and state and federal transportation revenue.

 

Chief Deputy (CD) Scott Stokes reported that Governor Otter signed an emergency declaration for four north Idaho counties due to flooding. Overall, the damage is minor.

 

CD Stokes provided an update on performance measures. Year-to-date, the number of highway fatalities has increased from last year. It appears impaired driving has increased significantly. Additionally, three pedestrians and one bicyclist have been killed to date, where as last year at this time, there were no fatalities in those categories. A safety summit is scheduled in early May, which will provide an opportunity for ITD to discuss these issues with its partners. Some of the performance measure highlights include the average title processing time decreased from 7 days in 2010 to 6 days in 2011; the number of Division of Motor Vehicles transactions processed on the Internet increased from 191,800 in 2010 to 210,900 in 2011; the percent of pavement in good or fair condition increased from 84% in 2010 to 87% in 2011; and the bridges in good condition increased from 73% to 74%.

 

Legislative Report. Government Affairs Manager (GAM) Mollie McCarty summarized transportation-related legislation from the 2012 session. ITD’s FY13 appropriation is $532,184,600 with 1,827.5 full-time equivalent positions. Some of the new laws impacting the Department include codifying designation of ITD as the recipient of Federal Transit Administration funding, returning authority to set speed limits on state highways within city limits to ITD, allowing for access rights to property owners with easements, and creating an Online Insurance Verification Program.

 

Chairman Whitehead thanked GAM McCarty for the report.

 

Adopt-A-Highway Presentation (AAH). Member Vassar thanked the Orofino Rotary Club for its participation in the AAH Program. The group has been picking up litter along SH-7 since 1997.

 

Transportation Performance Update (Public Transportation Advisory Council (PTAC) District 2 Update and I-way Leadership Award). Program Planning and Development Specialist (PP&DS) Maureen Gresham highlighted Lewiston’s Safe Routes to School Program. It increased the number of students walking or biking to school by 40% and improved safety for the users. A number of partners were instrumental in the program’s success. In District 2, 3,655 persons walk to work, or 17% of the state population that walks to work, ranking 3rd among all of the Districts. Additionally, 800 people bike to work, which is 10% of the state population that bicycles to work, ranking the District second. PP&DS Gresham also reported on some local initiatives to improve and expand opportunities for bicyclists and pedestrians, including installing Americans with Disabilities Act-pedestrian curb ramps and Kooskia’s investment in sidewalks.

 

District 2 Mobility Manager John Murray stressed the importance of transit and mobility options. District 2 PTAC Member Carl Root emphasized the importance of partnerships to address transit needs. He provided an overview on the transit services available in District 2. Dial-a-ride service is now available out of Riggins. The University of Idaho and City of Moscow anticipate constructing a multi-modal transportation center this year.

 

Member Vassar commended the local communities for their efforts to improve and expand transportation options.

 

Member Gagner questioned the spike in the operating costs of Northwest Trailways to approximately $24 per passenger and COAST’s increase from $10 to almost $20. Mr. Murray replied that rural providers’ costs will always be significantly higher than urban providers’ costs. Member Vassar added that District 2 has a high percentage of elderly and low-income citizens. Transportation is vital to their health and quality of life.

 

Mr. Murray and Member Vassar presented the Community Transportation Association of Idaho I-Way award to recognize leadership and innovation in the effective coordination of mobility options. Shannon Grow accepted the award on behalf of Lewiston Transit for its efforts to leverage funds, explore alternative funding options, pursue partnerships, and expand service.

 

Idaho Moves Freight. PP&DS Gresham said key elements of the Idaho Freight Study and Idaho Rail Plan update include understanding local needs. She invited Dave Jordan, Vice President of Distribution with Clearwater Paper Corporation, to elaborate on the Lewiston company’s freight issues.

 

Mr. Jordan said the company employs 1,300 at its Lewiston facility, where it manufactures consumer products and pulp and paperboard products.  With close to 42,000 shipments last year, transportation is vital to the company. Although the vast majority of shipments were via highway, rail and barge are also used extensively.

 

Mr. Jordan said their biggest issue is truck size and weight. If trailers were 4 inches longer, another pallet could be loaded on the trailer. This would result in 2,600 fewer truck loads. Additionally, heavier loads of 97,000 pounds would eliminate 3,600 trucks from the Lewiston facility. Not only would this be a significant savings to the company, but it would also be better for the economy and reduce highway congestion.

 

Some Board members expressed support to increase truck size and weight, with Member Kempton noting that as a legislator, he proposed legislation to increase truck size and weight. Vice Chairman Coleman added that an additional axle would be required if truck weights are increased, so the heavier weights should not damage the roadways. Chairman Whitehead added his support for the proposal and thanked Mr. Jordan for his presentation.

 

ITD/National Police Agency of the Republic of Korea Reciprocal Memorandum of Understanding (MOU). Driver Services Manager Ed Pemble said a recently-signed MOU with the National Police Agency of the Republic of Korea will make it easier for citizens from Idaho residing in Korea and Korean citizens residing in Idaho to obtain their driver’s license. The reciprocal agreement provides that when a Korean citizen with a Korean driver’s license applies for an Idaho driver’s license, or when an Idaho citizen with an Idaho driver’s license applies for a Korean driver’s license, the skills test will be waived without further driver’s education. All other requirements will still apply. The agreement applies to drivers age 18 or older and does not apply to making application to operate a commercial motor vehicle or motorcycle. Additionally, a skills test and/or medical documentation attesting to physical or mental capabilities may be required in situations where the driver’s license examiner has cause to believe the person is not physically or mentally qualified to operate a motor vehicle.

 

GARVEE Program Overview. GARVEE Program Manager (GPM) Amy Schroeder presented an update on the GARVEE Program. Three of the six corridors have been completed: US-95, Worley to Setters; I-84, Caldwell to Meridian; and I-84, Cole to Broadway. The US-30, McCammon to Lava Hot Springs improvements should be completed this year and the US-95, Garwood to Sagle corridor in 2013. Construction on the SH-16, Junction I-84 to SH-44 corridor is scheduled to begin next month. To date, $728 million in contracts have been let, with $658 million expended. She added that approximately $71 million in savings have been identified.

 

Strategic Funding Specialist (SFS) Dave Tolman proposed a funding plan utilizing programmed debt service savings. This would eliminate the need for additional bonds. To date, five bond series totaling $737 million have been issued at an average interest rate of 4.55%. The annual debt service payment is $50 million. Costs to complete right-of-way acquisition plus an allowance for contingencies and for the SH-16 construction are estimated at $49.5 million. SFS Tolman said the Department has unneeded programmed debt service from federal FY12 and FY13 in the amount of $43.5 million. Additionally, staff identified $6 million in FY13 formula funds that are available through program balancing. If these funds, totaling $49.5 million, are used for the right-of-way acquisition and contingency and SH-16 construction, an additional $3.7 million per year in debt service would be avoided and $21 million in interest would be saved over 18 years. SFS Tolman indicated that no projects would be canceled or delayed to fund this proposal.

 

Member Gagner made a motion, seconded by Member Vassar, to approve the following resolution:

                        WHEREAS, the Idaho Transportation Board is charged with determining the timeframe and scope of improvements for the state transportation system; and

 

WHEREAS, Idaho Code 40-315 authorizes federal-aid debt financing through the issuance of Grant Anticipation Revenue Vehicle (GARVEE) bonds by the Idaho Housing and Finance Association for highway transportation projects; and

 

WHEREAS, legislative appropriations enacted in 2006, 2007, 2008, 2009, 2010, and 2011 authorized the issuance of GARVEE bonds; and

 

WHEREAS, the Board is granted the statutory responsibility and duty to allocate GARVEE bond proceeds among legislatively authorized projects, including the following:

-          US-95, Garwood to Sagle

-          US-95, Worley to Setters

-          SH-16, Extension, I-84 to South Emmett

-          I-84, Caldwell to Meridian

-          I-84, Orchard to Isaacs Canyon

-          US-30, McCammon to Soda Springs; and

 

WHEREAS, a risk assessment has been performed and budgets have been reviewed; and

 

WHEREAS, bid savings are available program-wide; and

 

WHEREAS, the formula program has funds available to pay for specific remaining project phases.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves funding for the SH-16 construction projects and right-of-way contingency with the formula program; and

 

BE IT FURTHER RESOLVED, that the Board approves the GARVEE FY12 Updated Working Plan Summary (April 2012 version), which is on file in the GARVEE Program Office, a copy of which has been provided to the Board.

 

Member Kempton questioned the two separate items in the resolution and suggested acting on the funding of the SH-16 construction project and right-of-way contingency separately from the request to approve the Updated Working Plan Summary. Member Kempton made an alternate motion to divide the two issues.

 

Member Gagner noted that a later presentation focuses on funding the FY13-17 Highway Investment Program. He suggested new information may be provided that could impact the Board’s decision on the GARVEE Program.

 

Vice Chairman Coleman said he has concerns with this proposal. He asked which projects in the Program will not be funded if federal formula funds are used for the GARVEE Program. He added that he believes the time is right to issue bonds because the Department is receiving good bids, lower than the engineer’s estimate, and it would help the economy.

 

Member Vassar said she would like to hear the FY13-17 Highway Investment Program funding presentation before acting on the GARVEE Program.

 

Member Kempton withdrew his motion.

 

Member Horsch made a substitute motion to table the GARVEE Program item. Member Gagner seconded the motion and it passed unopposed. (See later minute entry.)

 

Monthly Financial Statements. Controller Gordon Wilmoth said the Federal Highway Administration Indirect Cost Allocation revenue through February was $25,929,000, which exceeded the projected amount by $7,279,000. Revenue from the Equipment Buy Back program was $889,000, which was the projected amount. Miscellaneous state funded revenue of $22,352,974 was $1,852,757 above the forecast. Highway Distribution Account revenue, excluding ethanol exemption elimination, was $122,579,000. The projected revenue was $121,688,000. Revenue from the ethanol exemption elimination was $10,583,000, which was 4.6% below the projected amount. Revenue to the State Aeronautics Fund from aviation fuels was $1,097,900, or $25,300 below the forecast.

 

Total expenditures in the American Recovery and Reinvestment Act Title XII Fund for highway projects were $171,935,800, while $178,800,000 had been appropriated. Expenditures for public transportation were $8,336,400 of the $9,200,000 available.

 

Manager, Transportation Investments Dave Amick (MTI) reported that net cumulative obligations were $195.2 million as of March 31, of which $203.4 million had a budget scheduled on October 1. The original budget cost associated with the scheduled obligations is $231.8 million. Net cumulative obligations are 57% higher than the historical trend of $124.4 million for March.

 

Funding for FY13-17 Highway Investment Program Update. Chief Operations Officer (COO) Paul Steinman said historically, District funding targets have been used: 1/3 of funding was distributed based on the total lane miles in each District; 1/3 of funding was based on the total percent of deficient roads in the District; and 1/3 of the funding was based on vehicle miles of travel. Starting in FY17, the Idaho Corridor Analysis and Planning System will be utilized. Corridors will be prioritized based on their significance. Data will be collected and analyzed by Headquarters’ staff. Projects will be recommended for funding based on a statewide system, using economic opportunities and safety as key factors. Districts will assess the information and make recommendations. The Board will have final approval of the projects.

 

COO Steinman outlined the future revenue assumptions, including federal highway funding will continue at FY11 levels and the existing federal project-funding eligibilities will remain in a future highway act. The projected federal funds for the FY13-FY17 program average $282.6 million and state projections are $24.8 million per year. The annual project cost inflation rate is estimated at 2%, which is a reduction from the current 5% inflation rate. The GARVEE debt service is reduced to support the currently-authorized $855 million level. A lower debt service can be attained if the SH-16 GARVEE projects are funded with federal formula funds and GARVEE bid savings.  The new GARVEE funding proposal would result in GARVEE debt service reductions allowing $14 million in program funds to be redirected annually to bridges in FY15 through FY17.  It would complete existing partially-funded projects with an annual $20 million balance of funding in FY13 through FY16.

 

Member Gagner expressed support for the data-driven method to select and prioritize projects.

 

Member Horsch asked if there is a deadline to issue the bonds that have already been authorized by the legislature. DAG Allen replied that there is no time constraint; however, the annual debt service cannot exceed 30% of federal funds. Some concern was expressed that the federal funds will decrease. GPM Schroeder confirmed that the Department can bond up to $855 million without exceeding the 30% limit, even if the amount of federal funds ITD receives is reduced by 30%.

 

Member Vassar referenced Vice Chairman Coleman’s comment that he believes the timing is right to issue more bonds because of the current state of the construction industry and to help the economy. COO Steinman cautioned that the future federal funding levels are not known. Although he acknowledged the good bids that have been realized recently, that could change.

 

Vice Chairman Coleman concurred that the uncertainty with federal funding is a key factor. He also believes construction costs will increase and questioned the merits of bonding now.

 

Director Ness believes issuing bonds now may be advantageous because of the low interest rates; however, he supports a cautious approach because of the uncertainty with federal funds, noting some Congressional proposals reduce funding. He believes utilizing savings and some federal formula funds for the GARVEE Program will make money available for other needs, plus the Department would have more flexibility to address those needs.

 

Some discussion was held on delaying this item until June, after the workshop. CD Stokes said the delay may be a concern for the Idaho Housing and Finance Association (IHFA). GPM Schroeder added that the process to sell bonds takes about 90 days and a resolution needs to be passed by IHFA to make these costs eligible for bond proceeds. Additionally, the second SH-16 bid package is expected to be advertised in May, which would exceed the bonding risk allotment of $25 million that has been previously approved by the Board.

 

Vice Chairman Coleman suggested funding the first phase of the SH-16 project with savings and formula funds, with the option of bonding for the other phases later.

 

In response to Member Horsch’s question on the status of the SH-16 project, COO Steinman said staff is reviewing the low bid and anticipates breaking ground on the project next month.

 

Member Gagner expressed support to use savings and formula funds for the first phase of the SH-16 project. Vice Chairman Coleman expressed concern with utilizing federal formula funds, particularly because none of the GARVEE corridors are being completed; however, he would support that proposal today if there is a future discussion on the additional bonding authority.

 

Member Horsch made a motion to take the previous motion, which tabled the GARVEE Program item, off the table. Vice Chairman Coleman seconded the motion and it passed unanimously.

 

Vice Chairman Coleman made a motion, seconded by Member Vassar, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB12-11        timeframe and scope of improvements for the state transportation system; and

 

WHEREAS, Idaho Code 40-315 authorizes federal-aid debt financing through the issuance of Grant Anticipation Revenue Vehicle (GARVEE) bonds by the Idaho Housing and Finance Association for highway transportation projects; and

 

WHEREAS, legislative appropriations enacted in 2006, 2007, 2008, 2009, 2010, and 2011 authorized the issuance of GARVEE bonds; and

 

WHEREAS, the Board is granted the statutory responsibility and duty to allocate GARVEE bond proceeds among legislatively authorized projects, including the following:

-          US-95, Garwood to Sagle

-          US-95, Worley to Setters

-          SH-16, Extension, I-84 to South Emmett

-          I-84, Caldwell to Meridian

-          I-84, Orchard to Isaacs Canyon

-          US-30, McCammon to Soda Springs; and

 

WHEREAS, a risk assessment has been performed and budgets have been reviewed; and

 

WHEREAS, bid savings are available program-wide; and

 

WHEREAS, the formula program has funds available to pay for specific remaining project phases.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves funding the first phase of the SH-16 construction projects and right-of-way contingency with the formula program.

 

Member Gagner questioned the impact of not approving the GARVEE FY12 Updated Work Plan Summary. GPM Schroeder said the Working Plan only includes partial funding of $6.8 million for the SH-16 project, while the low bid for Phase I is $19 million. The Working Plan Summary also detailed the specific right-of-way amounts that are proposed to be funded with the Federal Formula Program. In response to Vice Chairman Coleman’s question on whether federal formula funds are available for the SH-16 Phase I project, GPM Schroeder replied yes.

 

The motion passed unanimously.

 

FY12-16 Forest Highway Program Changes. The Tri-Agency Group, comprised of ITD, the U.S. Forest Service, and the Western Federal Lands Highways Division of FHWA, met recently to update the Idaho Forest Highway Program. The average annual funding for this Program is close to $14 million with a 100 percent federal share.

 

Vice Chairman Coleman made a motion, seconded by Member Gagner, and passed unanimously, to approve the following resolution:

RES. NO.          WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB12-12        to publish and accomplish a current, realistic, and fiscally constrained five-year Transportation Investment Program; and

 

WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act - A Legacy for Users (SAFETEA-LU) requires that a priority list of projects covering a minimum four-year period be provided in a federally-approved statewide transportation improvement program; and

 

WHEREAS, the Tri-Agency met on February 7, 2012 to update the Idaho Forest Highway Program; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, the average annual funding for the program is approximately $13.9 million with a 100 percent federal share based on FY09 of SAFETEA-LU; and

 

WHEREAS, the minutes of the February 7, 2012 Tri-Agency meeting include the revised FY12-16 Forest Highway Program; and

 

WHEREAS, projects have been identified that will advance and be added to utilize funding in FY12-16.

 

NOW THEREFORE BE IT RESOLVED, that the Board authorizes staff to advance and add projects from the list entitled “Current ITIP Changes”, as shown as Exhibit 414, which is made a part hereof with like effect, to the current FY12-16 Idaho Transportation Improvement Program; and

 

BE IT FURTHER RESOLVED, that staff is authorized to make the appropriate changes to the federally approved FY12-16 ITIP in accordance with the provisions of SAFETEA-LU.

 

Executive Session on Personnel and Legal Issues. Member Vassar made a motion to meet in executive session at 12:40 PM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(b) and (f). Member Kempton seconded the motion and it passed 6-0 by individual roll call vote.

 

A discussion was held on legal and personnel matters.

 

The Board came out of executive session at 2:35 PM. No final actions or decisions were made.

 

Advance STC-2841, City of Rocks Back Country Byway Stage 5, Cassia County, Key #13081, to FY12 in the ITIP. DE4 Devin Rigby provided historical background on the recent addition of the City of Rocks Back Country Byway to the state highway system. The road had been improved with federal discretionary funding. An earmark of $1.96 million was allocated to this route in 2009; however, it expires September 30, 2012. The federal share is 100%.  DE4 Rigby requested advancing the overlay project on 10 miles of SH-77 Spur. The District will also add signs, delineators and some guardrail.

 

Member Vassar made a motion, seconded by Member Kempton, and passed unopposed, to approve the following resolution:

RES. NO.         WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB12-13        to publish and accomplish a current, realistic, and fiscally constrained Transportation Investment Program; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act – A Legacy for Users (SAFETEA-LU) requires that  priority list of projects covering a four-year period be provided in a statewide transportation improvement program; and

 

WHEREAS, the Board approved the addition of the City of Rocks road to the state highway system in December 2011; and

 

WHEREAS, the Department received an FY09 100% federal share Public Lands Discretionary allocation of $1.96 million under the 2009 Appropriations Act for the City of Rocks Back Country Byway; and

 

WHEREAS, the 2009 Public Lands Discretionary allocation will expire on September 30, 2012; and

 

WHEREAS, the Department will be able to use the Discretionary allocation to make improvements to the City of Rocks road bringing its condition closer to state standards; and

 

WHEREAS, the plans for constructing this project can be made ready for advertisement as early as June 1, 2012.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves advancing key #13081, STC-2841 City of Rocks Back Country Byway Stage 5, Cassia County from FY13 to FY12 of the Highways Program in the FY12-16 Idaho Transportation Investment Program (ITIP); and

 

BE IT FURTHER RESOLVED, that staff is authorized to include the above project change in the federally approved FY12-16 ITIP in accordance with the provisions of SAFETEA-LU.

 

Addition of I-84, 850 West Road Underpass Bridge Repair to the ITIP. DE4 Rigby said the I-84, 850 West Road underpass has been closed to traffic since December when a collision occurred. An over-extended arm of an excavator struck three of the four girders as it passed beneath the structure on a flat-bed trailer. Two of the three damaged girders have to be replaced. ITD is working with the truck owner’s insurance company to cover the damage to the bridge structure, estimated at $238,000. DE4 Rigby requested the addition of the I-84, 850 West Road Underpass Bridge Repair project to FY12 of the Bridge Program. The District has identified current state-funded program savings to cover the cost of the project with the assumption that the insurance claim will reimburse the Department within one year.

 

Member Kempton made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.          WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB12-14        to publish and accomplish a current, realistic, and fiscally constrained five-year Transportation Investment Program; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, the westbound bridge of the I-84, 850 West Road Underpass was struck by an excavator that extended above the 16.5-foot legal limit; and

 

WHEREAS, the District Design and Headquarters’ Bridge Sections have developed plans to repair the bridge at the estimated cost in State funds of $238,000; and

 

WHEREAS, the Department anticipates reimbursement in state FY13 by the insurance carrier of the motorist who caused the damage to this structure.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the addition of I-84, 850 West Road Underpass Bridge Repair to FY12 of the Idaho Transportation Investment Program for a total cost of $238,000 in State funds.

 

Overview on Signs on the Highway System. Doug Freeman, District 2 Transportation Technician Senior, said federal law requires all states to provide continuing, effective control of outdoor advertising. Failure to comply may result in a ten percent reduction in Idaho’s federal highway funds. He summarized the various types of signs allowed along highways and the sign application process. The Department also has oversight on junkyards and dumps within 1,000 feet of highways.

 

Chairman Whitehead thanked Mr. Freeman for the informative presentation.

 

Delegation – Port of Lewiston. Dave Doeringsfeld, Manager, Port of Lewiston, thanked the Board and Department for its assistance and support. He noted that although a significant number of large loads arrived at the Port recently, historically there have always been large loads coming through the Port and he assumes the Port will continue to receive large loads. The Port embarked on efforts to expand the dock in 2006. It was recently informed that the permits have been approved to proceed with this project. He believes construction on the $2.9 million dock extension will commence next year.  He also expressed concern with the surface transportation system in the vicinity of the Port. The city streets have a lot of truck traffic and are in need of improvements. In conclusion, Manager Doeringsfeld commended the Department for undertaking the Freight Study. He is participating in this valuable exercise.

 

Chairman Whitehead thanked Manager Doeringsfeld for his comments.

 

District 2 Report. DE2 Carpenter provided an overview on the recent contract changes for seal coat projects. The projects that included a warranty resulted in 1% of the surface failing to meet the warranty specification. The prior year, without the warranty, the failure rate was 30 to 40%. Preliminary results indicate that requiring a warranty does not cost more, although there are variables such as the location of the project and the price of asphalt.

 

District 2 is focusing on turn bay projects, rock fall mitigation, and hazardous tree removal to improve safety. The District’s performance measures included delivering 100% of its FY12 projects by October 1. DE2 Carpenter reported that only 50% of the projects were delivered by October 1, although 100% of the projects were delivered by November 1.  Additionally, 90% of the District’s projects are currently within the goal of constructing within 105% of the bid amount. The District’s pavement condition is 87%, exceeding the goal of 82%, and the average storm index for 2011-2012 was .4, while the goal was .5 to .7.

 

In conclusion, DE2 Carpenter reported that the Environmental Impact Statement for the US-95, Thorn Creek to Moscow project has been completed. It was submitted to FHWA and is expected to be signed in 30 to 60 days.

 

Member Vassar commended DE2 Carpenter for his leadership. She noted that he and his staff have excellent relationships with local entities. Chairman Whitehead thanked DE2 Carpenter for the report and for the hospitality during the Board’s visit to District 2.

 

 

            WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 3:45 PM.

 

 

   ______________signed______________

JERRY WHITEHEAD, Chairman

Idaho Transportation Board

Read and Approved

May 16, 2012

Pocatello, Idaho

Page Last Modified: 5/17/2012 9:19:59 AM

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