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REGULAR MEETING AND DISTRICT FIVE TOUR

OF THE IDAHO TRANSPORTATION BOARD

 

May 15-16, 2012

 

The Idaho Transportation Board met at 9:15 AM, on Tuesday, May 15, 2012, in Pocatello, Idaho. The following principals were present:

            Jerry Whitehead, Chairman

            Jim Coleman, Vice Chairman – District 1

            Janice B. Vassar, Member – District 2

            Jim Kempton, Member – District 4

            Dwight Horsch, Member – District 5

            Lee Gagner, Member – District 6

            Brian W. Ness, Director

            Scott Stokes, Chief Deputy

            Sue S. Higgins, Executive Assistant and Secretary to the Board

 

District 5 Tour. The Board met with Pocatello Airport Manager David Allen for a tour of the recently remodeled terminal and an overview on the airport.

 

The Board toured Virginia Transformer Corporation’s (VTCU) plant in Pocatello where industrial transformers are manufactured and reconditioned. Units transported to and from the plant can be up to 25 feet wide, 20 feet tall, 150 feet long, and weigh in excess of 250,000 pounds. Discussion was held on the facilities’ transportation needs and issues, particularly the overlegal loads. One of its concerns is that the western states do not have uniform size and weight regulations.

 

Vice Chairman Coleman left the tour at this time.

 

The group traveled various state and local roads that VTCU’s oversized loads traverse, including US-91, Ferry Butte Road, SH-39, Hoff Road, Hilltop Road and US-26 north to Blackfoot. Because of limitations on the Interstate system, the majority of oversized loads cannot drive on I-15, increasing the time and cost to deliver products. From Blackfoot, the Board traveled I-15 south to approximately milepost 22 to view the structures that restrict the oversized loads. The Board traveled I-15 north to Pocatello.

 

            WHEREUPON the tour recessed at 4:50 PM.

 

 

May 16, 2012

 

The Board reconvened at 8:30 AM on Wednesday, May 16, 2012, at the Idaho Transportation Department District 5 Office in Pocatello, Idaho. All members were present except Vice Chairman Coleman and District 3 Member Julie DeLorenzo; however, Vice Chairman Coleman participated via teleconference. Deputy Attorney General Larry Allen was in attendance.

 

Board Minutes. Member Vassar made a motion to approve the minutes of the regular Board meeting held on April 18-19, 2012 as submitted. Member Gagner seconded the motion and it passed unopposed.

 

Board Meeting Dates. The following meeting dates and locations were scheduled:

            June 13-15, 2012 – District 3

            July 18-19, 2012 – District 1

            August 15-16, 2012 – District 6

 

Consent Calendar. Vice Chairman Coleman removed the professional services agreements and term agreement work task report from the consent calendar. Member Gagner made a motion, seconded by Member Vassar, and passed unopposed, to approve the following resolution:

RES. NO.        NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board

ITB12-15        approves the FY13 out-of-state travel, the addition of the National Summer Transportation Institute project to FY12 of the Idaho Transportation Investment Program, and the addition of the Avalanche Dynamic Message Sign Replacement project; and has received and reviewed the contract award information.

 

1) Out of State Travel. The FY13 out-of-state travel request is $251,300. The budget includes $206,520 in state funds and $44,780 in federal funds.

 

2) Addition of National Summer Transportation Institute Project. The Federal Highway Administration (FHWA) awarded $55,000 of FY12 On-the-Job-Training/Supportive Services discretionary funds to Idaho last month. Northwest Nazarene was awarded the money to fund a summer camp to deliver professional and STEM (Science, Technology, Engineering, and Math) based skills and activities to incoming seventh graders. The focus is to encourage young people to consider careers involving science, math, and engineering. Staff requested the addition of the FY12 Northwest Nazarene University Program to the Transportation Investment Program for $55,000 and to amend the federally-approved Idaho Transportation Investment Program (ITIP).

 

3) Addition of Avalanche Dynamic Message Sign Replacement, District 3. Staff requested the addition of the Avalanche Dynamic Message Sign Replacement project to FY12 of the ITIP for $537,000.  Currently, there are six non-functional dynamic message signs on SH-21 and SH-55. Replacing these signs will provide the traveling public with information on the road conditions through the avalanche-prone corridor between Lowman and Stanley on SH-21. Savings from an FY10 project are available to fund these signs.

 

4) Contract Awards. Key #11548 – SH-200, Delta View Road to Lightning Creek Bridge, Bonner County, District 1. Low bidder: Interstate Concrete & Asphalt Company - $2,997,338.

 

Key #12985 – I-90, FY12 District 1 Bridge Repairs. Low bidder: Braun-Jensen, Inc. – $392,000.

 

Key #12013 – FY13 District 2 Districtwide Sealcoats. Low bidder: Knife River Corporation – Northwest - $1,725,000.

 

Key #9346 - SH-55, Payette River Bridge South to Payette River Bridge North, Cascade, District 3. Low bidder: C & A Paving Company, Inc. - $1,860,465.

 

Key #12915 – SH-16, Boise River Bridge, North Stage, District 3. Low bidder: Concrete Placing Company, Inc. - $19,404,918.

 

Key #12044 – SH-55, Eagle Road; Fairview Avenue to SH-44, District 3. Low bidder: Staker & Parson Companies dba Idaho Sand & Gravel - $4,680,441.

 

Key #13038 – I-84, FY12 District 3 Bridge Deck Rehabilitations, Elmore and Ada Counties. Low bidder: Concrete Placing Company, Inc. - $1,726,581.

 

Keys #13037 and #13039 – I-84, Boise River Bridges, Caldwell and Black Canyon Interchange #13, District 3. Low bidder: Concrete Placing Company, Inc. - $1,423,745.

 

Keys #12876 and #12877 – Glenns Ferry to Power Plant Road Bridge Deck Rehabilitations, and King Hill to Wendell Overpasses, District 4. Low bidder: J M Concrete - $1,839,045.

 

Key #9558 - I-15, Pancheri Drive Underpass, Near Idaho Falls, District 6. Low bidder: H-K Contractors, Inc. - $8,986,369.

 

Professional Services Agreements and Term Agreement Work Task Report. From April 2 through April 27, $2,414,283 in new professional services agreements and work tasks were processed. Four supplemental agreements to existing agreements were processed in the amount of $65,300 during this period.

 

Vice Chairman Coleman requested additional information on the $456,700 agreement with Bio-West, Inc. to develop a Geographic Information System (GIS) web application. Chief Engineer (CE) Tom Cole said this is part of the IPLAN project to help the Department plan 50 years in the future and achieve identified goals. One of the key features is consolidating data and making it readily available. Staff is utilizing work that the Utah Department of Transportation has already created, but needs to modify it for ITD’s use. The contract includes three phases.

 

Vice Chairman Coleman said he read the contract and noticed there are a number of unknown issues. He questioned proceeding with all three phases without a better defined scope. Although he supports IPLAN, he suggested delaying phases 2 and 3 of the Bio-West contract.

 

Vice Chairman Coleman made a motion to approve $100,000 for Bio-West, Inc. to develop a GIS web application. Member Vassar seconded the motion. Vice Chairman Coleman said the intent of the motion is to proceed with phase 1, but ensure phases 2 and 3 are better defined.

 

CE Cole reiterated that the contract has already been authorized by staff; however, he suggested the Board could direct staff to only proceed with phase 1 at this time.

 

Vice Chairman Coleman withdrew his motion and the second concurred. Hearing no objection, Chairman Whitehead directed staff to proceed only with phase 1 of the Bio-West, Inc. contract for a GIS web application at this time and to present more information on this project at the meeting next month.

 

Director’s Report. Director Ness summarized various activities he participated in during the past month, including meetings with employees, an economic impact workshop, a forum on technology corridors, and Capital for a Day in New Meadows. He will be attending the Spring American Association of State Highway and Transportation Officials’ meeting later this week. He also mentioned that activities related to changing the culture at ITD are proceeding and the Department and a number of employees received awards and recognition for various activities.

 

Chief Deputy (CD) Scott Stokes reported on discussions with the Idaho Department of Parks and Recreation to consolidate registration services. There may be an opportunity to partner to improve efficiency. He mentioned a recent highway safety summit and that the National Highway Traffic Safety Administration commended Idaho for its partnerships. He also presented a schedule for the various initiatives underway, such as the Strategic Plan and reports to the Board, the job classification project, the culture project, and succession planning.

 

Member Gagner noted Idaho’s fatalities are higher this year than this time last year. He asked if that is a national trend. CD Stokes replied yes, the fatality rate is up across the country; however, Idaho’s rate increased more than the national rate. He emphasized that his perception of the preliminary data is that fatalities related to impaired driving are up significantly. He also noted that three pedestrians and one bicyclist have been killed this year to date, while at the same time last year, there had been no fatalities in these categories. The data is being shared with ITD’s partners and discussions will continue on how best to address this trend.

 

Adopt-A-Highway Presentation (AAH). Member Horsch thanked the Idaho State University Hearing and Speech Clinic and ATC - Malad for participating in the AAH Program. The groups pick up litter along I-15 and SH-38, respectively. Chairman Whitehead also commended the efforts of these volunteer groups.

 

Chairman Whitehead welcomed Representative Jim Guthrie to the meeting.

 

Transportation Performance and Public Transportation Advisory Council District 5 Update. Public Transportation Senior Ted Vanegas said 2,085 people walk to work in District 5, or almost 10% of the state population that walks to work, ranking it last among all of the Districts. It ranks 4th among the Districts with 563 residents biking to work, or 7% of the state population. He noted that various factors, such as weather, geography, and education, impact peoples’ ability to use alternative modes of transportation. He also emphasized the importance of partnerships at all levels.

 

District 5 Mobility Manager Dave Doran summarized the transit services available in District 5. Some of the past years’ highlights include the extension of fixed route services to eight new areas of Pocatello; the addition of bicycle racks on all transit vehicles; and Ride Link, which connects workers from Pocatello to the Idaho National Laboratory in Idaho Falls and Monsanto in Soda Springs, serviced 6,239 passenger trips. He noted that some of the area’s challenges are to sustain the increased ridership levels, enhance public perceptions and awareness, and address air quality issues in the Preston and Cache Valley areas. Efforts will continue to build coalitions to address environmental and growth issues, enhance existing services, and establish or enhance partnerships to secure additional revenue.

 

Member Gagner questioned Salt Lake Express’s subsidy per passenger trip, which was zero in January 2012. Research Analyst Mark Bathrick responded that there were some compliance issues with that provider. Salt Lake Express cannot receive Federal Transit Administration reimbursements until those issues are resolved.

 

Idaho Moves Freight. Mike Kempel, Pacific Steel and Recycling, elaborated on the company and the large number of loads shipped to and from the plant in Pocatello via highway and rail. He expressed support to increase the maximum weights on Idaho’s highways to 129,000 pounds, noting that Utah and other states in the northwest allow the higher weights.

 

Some discussion followed on the current pilot project allowing 129,000 pounds on select state highways. CE Cole noted that the final report on the pilot project is due in January 2013. He does not believe the report will be conclusive because it is difficult to ascertain if damage to the roadway is caused by the limited number of trucks operating at 129,000 pounds or if any damage that may be identified is a result of the numerous trucks operating at the legal limit. Motor Vehicle Administrator Alan Frew added that a coalition has been established to encourage Congress to increase the weight limit on the Interstate system to 129,000 pounds. The 129,000 pound limit was grandfathered in some states, including Utah, Montana, and Nevada, when Congress changed the national weight limit on the Interstate system.

 

Terry Hansen with Wada Farms reported on the company’s operations, including its use of the transportation system. He concurred that increasing weight limits would be advantageous to the company. If additional products could be loaded on each truck, that would result in fewer trucks on the highways. He added his appreciation for the Department’s freight study underway.

 

Chairman Whitehead thanked Messrs. Kempel and Hansen for their remarks.

 

GARVEE Program Overview. GARVEE Program Manager Amy Schroeder summarized the GARVEE bonding legislative authorizations to date, including six funding authorizations totaling $840 million plus interest. Staff is proposing additional scope to construct frontage roads in the US-95, Garwood to Sagle corridor, and a funding option to address cash flow and long-term payout of right-of-way contingencies.

 

Strategic Funding Specialist Dave Tolman provided a funding analysis and various funding scenarios for the SH-16, Junction I-84 to Emmett project. The proposals include utilizing bonds and/or federal formula funds.

 

Member Vassar made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB12-16        timeframe and scope of improvements for the state transportation system; and

 

WHEREAS, Idaho Code 40-315 grants authority to the Board to determine the scope of the projects within the approved corridors; and

 

WHEREAS, Idaho Code 40-315 authorizes the Board to take into consideration whether a project is necessary to facilitate traffic flow and improve safety for the traveling public; and

 

WHEREAS, Idaho Code 40-315 authorizes federal-aid debt financing through the issuance of Grant Anticipation Revenue Vehicle (GARVEE) bonds by the Idaho Housing and Finance Association for highway transportation projects; and

 

WHEREAS, legislative appropriations enacted in 2006, 2007, 2008, 2009, 2010,

and 2011 authorized the issuance of GARVEE bonds; and

 

WHEREAS, the Board is granted the statutory responsibility and duty to allocate GARVEE bond proceeds among legislatively authorized projects, including:

US-95, Garwood to Sagle

US-95, Worley to Setters

SH-16 Extension, I-84 to South Emmett

I-84, Caldwell to Meridian

I-84, Orchard to Isaacs Canyon

US-30, McCammon to Soda Springs; and

 

WHEREAS, the US-95 Granite Area frontage roads were identified in the Environmental Impact Statement and are a permanent feature of the corridor; and

 

WHEREAS, including additional US-95 Granite Area frontage roads in the Granite Area will consolidate access.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves additional frontage roads in the Granite South project of the US-95, Garwood to Sagle corridor for an estimated cost of $4.6 million to be funded with bond savings within that corridor.

 

Member Gagner made a motion, seconded by Member Vassar, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB12-17        timeframe and scope of improvements for the state transportation system; and

 

WHEREAS, Idaho Code 40-315 directs the Board to consider the cost of the projects and whether or not the project could be funded without GARVEE bonding; and

 

WHEREAS, Idaho Code 40-315 directs the Board to balance and coordinate the use of bonding with the use of highways construction funding; and

 

WHEREAS, right-of-way contingencies have been identified in the US-95, Garwood to Sagle; SH-16, Junction I-84 to SH-44; I-84, Caldwell to Meridian; and I-84, Orchard to Isaacs Canyon corridors; and

 

WHEREAS, the timing of payments and settlements may be delayed such that they impact the cash flow and payout schedule of the GARVEE bonds; and

 

WHEREAS, the Idaho Transportation Investment Plan has funding available.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves funding approximately $9.6 million of Highway Program funding for right-of-way contingency in the US-95, Garwood to Sagle; SH-16, Junction I-84 to SH-44; I-84, Caldwell to Meridian; and I-84, Orchard to Isaacs Canyon corridors.

 

See later minute entry.

 

Vice Chairman Coleman discontinued participation in the meeting at this time.

 

Monthly Financial Statements. Controller Gordon Wilmoth said the FHWA Indirect Cost Allocation revenue through March was $27,098,000, which exceeded the projected amount by $5,548,000. Revenue from the Equipment Buy Back program was $889,000, which was the projected amount. Miscellaneous state funded revenue of $25,124,800 was $1,372,500 above the forecast. Highway Distribution Account revenue, excluding ethanol exemption elimination, was $135,880,000. The projected revenue was $136,435,000. Revenue from the ethanol exemption elimination was $11,690,000, which was 4.5% below the projected amount. Revenue to the State Aeronautics Fund from aviation fuels was $1,201,200, or $35,700 below the forecast. Controller Wilmoth added that there was a $1,000,000 deposit variance in March.

 

Total expenditures in the American Recovery and Reinvestment Act Title XII Fund for highway projects were $172,501,700, while $178,800,000 had been appropriated. Expenditures for public transportation were $8,466,500 of the $9,200,000 available.

 

Acting Manager, Transportation Investments John Krause reported that net cumulative obligations were $223,200,000 as of April 30, of which $231,500,000 had a budget scheduled on October 1. The original budget cost associated with the scheduled obligations is $265,900,000. Net cumulative obligations are 34% higher than April’s historical trend of $166,400,000.

 

District 5 Report. District 5 Engineer (DE) Ed Bala said the highway expenditure priorities in 2012 were pavement, safety, and bridges. Some of the efforts to improve safety include prioritizing safety projects based on corridor plans and using durable pavement markings. The District completed 75% of its guardrail projects and repaired 100% of its signs within the identified time frame. To address mobility and enhance economic opportunities, more communication was held with stakeholders impacted by projects, the storm index was utilized, and the District is being more sensitive to its customers and their needs as plans are developed for projects. Lanes will be wider to ensure passage of wide loads and construction will be minimized to reduce impacts to motorists.

 

DE Bala reported that 17 of the district’s 21 projects were submitted on time. The District achieved a storm index of .13 winter level of service, which was within the established goal of .4 or less. The District’s deficient pavement is 13%, which met the goal of 15% or less. Some of the efficiency measures include using technology more to prepare for and address winter storms, cross-utilization of employees, and a pilot project on purchasing commodities.

 

Winter Maintenance Operations. DE Bala summarized the winter maintenance operations, highlighting the importance of staff and equipment. Not only do maintenance employees work weekends, nights, and holidays to ensure the roads are safe and traversable, they also develop innovations to improve performance, such as plow pressure limiters. The maintenance crews responded to 183 storm events last winter and, on average, plow 140,000 miles annually. One of the changes is to watch the forecast and use pre-treatment to prevent ice on the roadways. The District is still developing its procedures; however, slide-offs were reduced 40% and mobility was increased.

 

Member Gagner commended DE Bala and his staff for their innovation and performance. Chief Operations Officer Paul Steinman noted that District 5’s data and procedures are being shared with the other Districts. CE Cole added that ITD was asked to present its winter maintenance operations at the Western Association of State Highway and Transportation Officials’ annual conference this summer.

 

Chairman Whitehead thanked DE Bala for his presentations and for his excellent service. Member Horsch added his appreciation to DE Bala for the assistance and support he provides.

 

Executive Session on Personnel and Legal Issues. Member Gagner made a motion to meet in executive session at 11:40 AM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(b), (c), and (f). Member Vassar seconded the motion and it passed 4-0 by individual roll call vote.

 

Vice Chairman Coleman participated in the rest of the meeting via teleconference.

 

A discussion was held on legal and personnel matters.

 

The Board came out of executive session at 1:25 PM. No final actions or decisions were made.

 

GARVEE Program, Revisited. Member Gagner noted the only project left to construct in the fixed-scope program is the extension of SH-16 south. Member Gagner made a motion to approve the resolution to revoke resolution number ITB12-11 approved in April 2012; to use approximately $40 million in additional bonds to fund SH-16, including a portion of right-of-way acquisition and construction; to authorize staff to fund debt service for legislative authorizations granted as of FY12; and to approve the GARVEE FY12 Updated Working Plan Summary. Member Gagner added that this plan completes the fixed scope while providing flexibility with federal formula funds. Member Vassar seconded the motion.

 

Member Kempton made a motion to amend the resolution to remove approval of the Working Plan. He believes the Working Plan should be considered under a separate motion. Member Vassar concurred and the following resolution was approved unanimously:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB12-18        timeframe and scope of improvements for the state transportation system; and

 

WHEREAS, Idaho Code 40-315 directs the Board to consider the cost of the projects and whether or not the project could be funded without GARVEE bonding; and

 

WHEREAS, Idaho Code 40-315 directs the Board to balance and coordinate the use of bonding with the use of highways construction funding; and

 

WHEREAS, Idaho Code 40-315 authorizes federal-aid debt financing through the issuance of Grant Anticipation Revenue Vehicle (GARVEE) bonds by the Idaho Housing and Finance Association for highway transportation projects; and

 

WHEREAS, legislative appropriations enacted in 2006, 2007, 2008, 2009, 2010, and 2011 authorized the issuance of GARVEE bonds; and

 

WHEREAS, the Board is granted the statutory responsibility and duty to allocate GARVEE bond proceeds among legislatively authorized projects, including:

US-95, Garwood to Sagle

US-95, Worley to Setters

SH-16 Extension, I-84 to South Emmett

I-84, Caldwell to Meridian

I-84, Orchard to Isaacs Canyon

US-30, McCammon to Soda Springs; and

 

WHEREAS, construction of SH-16 is the final project identified in current funding authorizations and completes the Fixed-Scope GARVEE Program; and

 

WHEREAS, the Board approved the use of formula funding for the first phase of SH-16 at the April 2012 Board meeting; and

 

WHEREAS, the Board has balanced the use of bonding with the use of highways construction funding for all three construction phases of the SH-16 project.

 

NOW THEREFORE BE IT RESOLVED, that the Board approval of the use of formula funding for the first phase of SH-16 construction with Board Resolution ITB12-11 is REVOKED and WITHDRAWN; and

 

BE IT FURTHER RESOLVED, that the Board approves the sale of approximately $40 million additional bonds to fund the remaining SH-16 right-of-way acquisitions of $3.2 million and partial funding of the remaining SH-16 construction and all related services of $36.7 million; and

 

BE IT FURTHER RESOLVED, that the Board directs staff to fund debt service for legislative authorizations granted as of FY12.

 

Member Kempton made a motion to approve the GARVEE Fiscal Year 2012 Updated Working Plan Summary (May 2012 Option 1B), which is on file in the GARVEE Program Office, a copy of which has been provided to the Board. Member Vassar seconded the motion and it passed unopposed.

 

Member Vassar noted that additional formula funds are available due to the action to use bonds for the SH-16 project. She asked about potential projects to fund with that money. Chairman Whitehead said prioritizing additional projects will be discussed at next month’s workshop.

 

New Business. Vice Chairman Coleman made a motion, seconded by Member Gagner, and passed unanimously, to approve the following resolution:

RES. NO.         WHEREAS, the staff of the Idaho Transportation Department has received an

ITB12-19         offer to settle the case of State v. Brandon D. Johnson for $550,000.00; and

 

WHEREAS, this total settlement in the amount of $550,000.00 is just compensation for the property taken for right-of-way acquisition in the US-95, Garwood to Sagle project in Kootenai County.

 

NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board hereby approves a settlement in the amount of $550,000.00 as just compensation for acquisition of the real property taken in the case of State v. Brandon D. Johnson.

 

 

            WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 1:30 PM.

 

 

   ______________signed______________

JERRY WHITEHEAD, Chairman

Idaho Transportation Board

Read and Approved

June 15, 2012

Boise, Idaho

Page Last Modified: 6/18/2012 11:21:49 AM

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