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DISTRICT 4 TOUR AND REGULAR MEETING

OF THE IDAHO TRANSPORTATION BOARD

 

September 19-20, 2012

 

The Idaho Transportation Board met at 9:00 AM, on Wednesday, September 19, 2012, in Hailey, Idaho. The following principals were present:

            Jerry Whitehead, Chairman

            Jim Coleman, Vice Chairman – District 1

            Jan Vassar, Member – District 2

            Julie DeLorenzo, Member – District 3

            Jim Kempton, Member – District 4

            Dwight Horsch, Member – District 5

            Lee Gagner, Member – District 6

            Brian W. Ness, Director

            Scott Stokes, Chief Deputy

            Sue S. Higgins, Executive Assistant and Secretary to the Board

 

District 4 Tour. The Board visited Friedman Memorial Airport. Airport Manager Rick Baird provided an update on efforts to relocate the facility. The Environmental Impact Statement has been suspended, so relocation activities are on hold. In the interim, other improvements are being explored to meet federal standards.

 

The Board traveled north of Ketchum on SH-75. Jennifer Smith, City of Ketchum Parks and Recreation Director, emphasized the importance of tourism and recreation to the economy. Efforts are underway to construct a whitewater park. The group is working closely with District 4 Engineer (DE) Devin Rigby and other impacted agencies.

 

The Board visited the Mountain Rides facility in Ketchum. Jason Miller, Mountain Rides Executive Director, summarized transit options in the Wood River Valley, including fixed-route bus service, vanpools, ridesharing, and biking and walking programs. Efforts to construct a transportation hub are continuing. A majority of the funding has been secured. Discussions are underway with the City of Ketchum on a potential site for the hub.

 

As the Board traveled SH-75 and US-93 south to Twin Falls, it learned about projects along the route. It toured the Chobani yogurt plant under construction. Approximately 300 trucks are expected at the plant on SH-50 daily to make deliveries and export finished products.

 

            WHEREUPON the tour recessed at 5:35 PM.

 

 

September 20, 2012

 

The Board reconvened at 8:00 AM on Thursday, September 20, 2012, at the District 4 Office in Shoshone, Idaho. All members were present. Larry Allen, Deputy Attorney General (DAG), was also present.

 

Board Minutes. Member Gagner made a motion to approve the minutes of the regular Board meeting held on August 15-16, 2012 as submitted. Member Vassar seconded the motion and it passed unopposed.

 

Board Meeting Dates. The following meeting dates and locations were scheduled:

            October 17-18, 2012 – Boise

            November 13-14, 2012 – Boise

            December 12-13, 2012 – Boise

 

Consent Calendar. Member Vassar expressed support for Gretchen Hellar’s appointment to the Public Transportation Advisory Council. Member Vassar made a motion, seconded by Vice Chairman Coleman, and passed unopposed, to approve the following resolution:

RES. NO.        NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board

ITB12-42        approves the Public Transportation Advisory Council appointment for District 1 and has received and reviewed the contract award information, the professional services agreements and term agreement work task report, and the report of speed minute entry changes for August 2012.

 

1) Appointment of Public Transportation Advisory Council (PTAC) Member for District 1. After Craig Wilcox was appointed to the PTAC in June 2012 to represent District 1, he accepted a new job outside of Idaho, precluding him from meeting the requirements as a member of PTAC. Staff solicited applicants to fill the vacant position. Staff recommends the appointment of Gretchen Hellar to represent District 1 on the PTAC through 2015.

 

2) Contract Awards. Key #13363 – SH-55, FY13 Sealcoats, Valley County, District 3. Low bidder: Snake River Construction, Inc. – $706,373.

 

Key #2843 – US-95, Weiser River Bridge, South of Weiser, District 3. Low bidder: Braun-Jensen, Inc. - $4,798,000.

 

Key #13362 – FY13 Sealcoats, Owyhee and Canyon Counties, District 3. Low bidder: Knife River Corporation – Northwest - $1,580,432.

 

Key #13059 – SH-44, Intersection North Linder Road and SH-44/State Street, Ada County, Stage 1, District 3. Low bidder: Central Paving Company, Inc. - $9,226,897.

 

Key #11573 – SH-78, Junction SH-51 to Hammett, District 3. Low bidder: Central Paving Company, Inc. - $2,591,941.

 

The low bid on key #10549 – Southwest 3rd Street; Iowa Avenue to Junction US-95, Fruitland, District 3, was more than ten percent over the engineer’s estimate, requiring justification. The Local Highway Technical Assistance Council (LHTAC) reviewed the bids and recommended awarding the project. The main difference between the bids and engineer’s estimate is in the Concrete Sidewalk and Curb and Gutter items and may be due to a concrete additive. LHTAC does not anticipate a cost savings if the project is re-advertised because the bids received were relatively similar. Low bidder: Irvco Asphalt & Gravel, Inc. - $2,249,710.

 

Key #9989 – Intersection Star and East Franklin Roads, Canyon County, District 3. Low bidder: Staker & Parson Companies dba Idaho Sand & Gravel Company - $1,291,888.

 

Key #9850 – East Main Canal Bridge, Richfield Highway District, District 4. Low bidder: Cannon Builders, Inc. - $1,081,676.

 

Key #13081 – SH-77 Spur, City of Rocks Backcountry Byway Stage 5, Cassia County, District 4. Low bidder: Knife River Corporation – Northwest - $2,080,093.

 

3) Professional Services Agreements and Term Agreement Work Task Report. From July 30 through August 31, 26 new professional services agreements and work tasks were processed, totaling $1,685,674. Five supplemental agreements to existing agreements were processed in the amount of $606,500 during this period.

 

4) Speed Minute Entry Changes for August 2012. The following speed minute entry changes were made in August in Districts 2 and 3:

                                    Beginning                    Ending                              Speed Limit

Route                          Milepost                     Milepost                      Old                  New

US-95                            311.707                     317.548                      55                     60

US-20                              40.229                        43.890                      45                    50

 

Policy Review. Member Kempton said he has been working with Member Vassar and DAG Allen on reviewing all of the Board policies. The intent is to introduce a few policies at each Board meeting for review and possible revision. Those policies will then be presented for approval the following month, providing an opportunity for both Board and staff members to review the policies and contemplate changes.

 

DAG Allen presented three policies for review and proposed revisions: B-01-12, Purchase of State Property by Department Personnel; B-03-01, Acquisition and Disposal of Real Properties and their Improvements; and B-03-03, Appraisal of Access.

 

B-03-01 authorizes staff to award an administrative settlement of up to $200,000 over the reviewed fair market value of the property. Member Gagner expressed support to use a percentage to determine staff’s authority on administrative settlements instead of a dollar amount.

 

Member Gagner made a motion directing staff to review the $200,000 authorization and determine a similar percentage to be used for administrative settlements. Member Kempton seconded the motion and it passed unopposed.

 

Some discussion was held on proposed revisions to B-03-03 to require just compensation when property owners are granted a requested access. It was noted that the Access Management Committee did not discuss that option.

 

Director’s Report. Director Ness reported on various recognitions the Department received, including nationally for its practical design initiative, bridge management, and motorcycle safety program. Lotwick Reese was recognized for his work in hydraulics engineering and Chief Engineer Tom Cole was named to several American Association of State Highway and Transportation Officials’ subcommittees. Maintenance crews have been commended for their assistance with the state’s fire activities. An airport directory application has been developed, providing visual flight rules and diagrams for 134 Idaho airports and aviation facilities. Director Ness commended staff for creating this application, which not only provides valuable information, but also provides a safety component.

 

Director Ness said U.S. Department of Transportation Secretary Ray LaHood visited the Port of Lewiston last month in conjunction with the announcement that the port received a federal grant to expand its dock.

 

Delegation – Southern Idaho Tourism Council. Southern Idaho Tourism Council Executive Director Debbie Dane emphasized the importance of the transportation system. She believes the scenic byway program is especially beneficial to the tourism industry, which is vital to the state’s economy. She provided an overview on the US-30/SH-50 Thousand Springs Scenic Byway and provided an update on various projects along the route. Construction has started on the wildlife viewing area at the Hagerman Rest Area. She thanked DE Rigby and his staff for the partnership and the assistance they have provided.

 

Member Kempton noted the importance of the scenic byway program. He asked if property owners along the Thousand Springs Scenic Byway were supportive of the efforts or if there were concerns related to restrictions and potential development limitations. Ms. Dane replied that there were some concerns; however, the Scenic Byway committee had excellent support from local government and, overall, the community was supportive.

 

Chairman Whitehead thanked Ms. Dane for the report and commended her efforts on the byway.

 

Access Control Map. Transportation Systems Manager (TSM) Jason Brinkman said that as part of the revisions approved to the Rules Governing Highway Right-of-Way Encroachments on State Rights-of-Way last month, all routes on the state highway system must be classified into one of four hierarchical rating categories. The Investment Corridor Analysis Planning System (ICAPS) is being developed as a planning tool for the continuing evolution toward a more data-driven and performance-based approach to highway planning. ICAPS assesses user experience on state highways based on the three elements of the Department’s mission statement: safety, mobility, and economic opportunity. Four data sets have been selected to serve as proxies for the highway user experience. Those four areas were combined into an overall hierarchies and priorities map that classifies routes as Interstate, Statewide, Regional, or District. Although ICAPS has not been approved yet, it was used to develop the access control map.

 

Member Gagner asked if the map will be used for other purposes. TSM Brinkman said the Board is being asked to approve the map for access control purposes only at this time. The data and methodology will presumably be used to establish policies and/or priorities such as winter maintenance service. Member Kempton expressed some concern with labeling some routes as a lower priority, particularly due to the importance of all routes in the Magic Valley to move products.

 

Vice Chairman Coleman expressed support to approve the access control map. It will help with access issues while maintaining the integrity of the transportation system, focusing on mobility and safety.

 

Vice Chairman Coleman made a motion, seconded by Member Gagner, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, Idaho Code 40-3109(9) and 40-311(1) give the Idaho Transportation

ITB12-43        Board the authority to control access on the state highway system; and

 

WHEREAS, Idaho Code 40-312 gives the Board the authority to prescribe rules and regulations affecting state highways; and

 

WHEREAS, Administrative Rule IDAPA 39.03.42 Governs Access to State Highway Rights-of-Way; and

 

WHEREAS, the Board approved a new temporary and proposed Administrative Rule IDAPA 39.03.42 through Board Resolution ITB12-36 in August 2012; and

 

WHEREAS, the revised version of IDAPA 39.03.42 relies upon a hierarchical map of all highways on the State Highway System, with individual routes and segments classified in one of Interstate, Statewide, Regional, or District; and

 

WHEREAS, a system for assigning highway routes and segments to tiers based upon hierarchies and priorities is under development and has been used to produce the Access Control Map; and

 

WHEREAS, the Board desires to have the revised version of IDAPA 39.03.42 adopted by the Idaho legislature as a temporary rule, effective October 1, 2012.

 

NOW THEREFORE BE IT RESOLVED, that the Board accepts the Access Control Map, dated September 2012, as shown as Exhibit 418, which is made a part hereof with like effect, as the basis of the highway route and segment classifications pursuant to the temporary and proposed version of IDAPA 39.03.42

 

Adopt-A-Highway Presentation (AAH). Member Kempton recognized the Broken Arrow Pony Club for its participation in the AAH Program. The group has been picking up litter along US-30, mileposts 173 to 175, since 2009. He expressed appreciation for its valuable service.

 

MAP-21 Briefing. Matt Moore, Transportation Legislation Policy Specialist, summarized the recently approved federal surface transportation act. Highlights are restructuring the core and formula programs, including the elimination of 60 programs; a funding decrease for Idaho’s highways of approximately 6% or $15 million, although a funding increase in 2013 and 2014 is possible; a transit funding increase; accelerating project delivery; incorporating performance management; and expanding safety efforts. He added that staff is awaiting passage of a continuing resolution to understand the actual funding levels.

 

Idaho Moves Freight. Rick Naerebout, Idaho Dairymen’s Association, LLC, provided an overview on the state’s dairy industry. Idaho is third in the nation in both milk and cheese production. He emphasized the importance of a good transportation system. Higher truck weights are not beneficial unless those weights are allowed on secondary roads. Another challenge is the perception that dairies don’t pay their fair share to offset the impacts to roadways. The numerous highway districts and their various rules and regulations also make it difficult to operate. He expressed support to consolidate highway districts, eliminating duplication efforts and costs.

 

Some discussion followed on potential impacts of the new Chobani yogurt plant. Although some dairies may expand to meet the demand for milk, Mr. Naerebout said milk production dropped in 2009 and has not recovered yet. He also believes that expansion would probably occur in Minidoka and Cassia Counties versus Jerome and Twin Falls Counties. In response to a question on potential transportation concerns with delivering milk to the Chobani plant, Mr. Naerebout believes traffic will shift. Milk that was delivered elsewhere in the region would now be transported to Twin Falls. Traffic patterns will change.

 

Chairman Whitehead thanked Mr. Naerebout for the overview on the dairy industry and related transportation issues.

 

Overlegal Permitting Process. Motor Carrier Services Manager (MCSM) Reymundo Rodriguez explained the overlegal permitting process. Idaho Code authorizes the Department to issue an overlegal permit to the owner or operator of any vehicle/load having a greater weight or size than permitted by law to be moved or carried over the highways and bridges of which it has jurisdiction. Staff issues approximately 65,000 to 67,000 overlegal permits annually. Overlegal permits have specific conditions and requirements for the safe and efficient movement of commerce on Idaho highways and bridges. He also explained the difference between and requirements for reducible and non-reducible loads and annual permits and single-trip permits.

 

Some discussion was held on the importance of accommodating overlegal loads, particularly by eliminating height restrictions.

 

Chairman Whitehead thanked MCSM Rodriguez for the informative presentation.

 

Public Transportation Update. Vanessa Fry, District 4 Mobility Manager, reported on the public transportation services in the District. The three providers in the area have expanded service. Now, every county in District 4 has some transit service. The biggest challenge continues to be funding, particularly the local match.

 

Member Kempton presented the I-Way Leadership Award to Melva Heinrich with LINC   for her assistance with providing transportation options to senior citizens and citizens with disabilities.

 

Chairman Whitehead thanked Ms. Fry for the report.

 

Recommended FY13-17 Idaho Transportation Investment Program (ITIP). Manager of Transportation Investments (MTI) John Krause presented the recommended FY13-17 ITIP. He noted changes to the Program since the draft was presented in June and July. Some of those include the advance and delay of projects as a result of delivery during the end-of-year review, modifications to FY13 and 14 as a result of MAP-21, and the addition of 21 discretionary Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) awards.

 

MTI Krause summarized the public involvement process. During the comment period from July 30 through August 30, 44 comments were submitted to ITD, with 35 comments related to the I-84, Meridian Interchange project. Additionally, a number of comments were received after August 30 expressing appreciation for the Safe Routes to School program and supporting funding for bicycle and pedestrian-related projects.

 

Senior Planner – Programming Nathan Hesterman provided additional information on MAP-21. A number of program changes occurred, such as the elimination of the Interstate Maintenance Program and the consolidation of several programs like safe routes to school, enhancements, and recreational trails into a new Transportation Alternatives Program. Several Board policies will need to be reviewed and updated soon to address MAP-21 changes.

 

MTI Krause added that upon approval of the ITIP, staff will ensure that the metropolitan planning organizations’ Transportation Improvement Programs are mirrored in the document and will then submit it to FHWA, FTA, and the Environmental Protection Agency for approval.

 

Member Gagner made a motion, seconded by Member Vassar, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB12-44        to publish and accomplish a current, realistic, and fiscally constrained Idaho Transportation Investment Program (ITIP); and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, the 2005 Safe, Accountable, Flexible, Efficient Transportation Equity Act – A Legacy for Users (SAFETEA-LU) requires that a list of projects covering a four-year minimum be provided in a statewide transportation improvement program; and

 

WHEREAS, the 2012 Moving Ahead for Progress in the 21st Century (MAP-21) similarly requires the development of s statewide transportation improvement program; and

 

WHEREAS, the Divisions of Highways, Transportation Performance, and Aeronautics have recommended new projects and updated the costs and schedules for projects in the Recommended FY13-17 ITIP; and

 

WHEREAS, the Recommended FY13-17 ITIP was developed in accordance with all applicable federal, state, and policy requirements including adequate opportunity for public involvement and comment; and

 

WHEREAS, the Recommended FY13-17 ITIP incorporated public involvement and comment whenever appropriate while maintaining a fiscally constrained Program; and

 

WHEREAS, it is understood that continued development and construction of improvements are entirely dependent upon the availability of future federal and state capital investment funding in comparison to the scope and costs of needed improvements.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the Recommended FY13-17 ITIP, which is on file in the Office of Transportation Investments; and

 

BE IT FURTHER RESOLVED, that staff is authorized to submit the federal format of the Recommended FY13-17 ITIP for approval in accordance with the provisions of SAFETEA-LU and MAP-21.

 

August 2012 Revenue Forecast and FY14 Proposed Budget Request. Economics and Research Manager Bob Thompson presented the revised revenue forecast. The projected revenue to ITD from all sources of funding in FY14 is $545,450,000. The funding total reflects an approximate 6% decrease in FHWA funding, approximately 42% more in FTA funding, and a $4.2 million decrease in state revenue.

 

Senior Budget Analyst Joel Drake summarized the proposed FY14 budget request. Some highlights include 1,827.5 full-time positions; $28.1 million for equipment; a capital facilities program of $4 million; $247.3 million for contract construction; and $55.3 million for debt service. The request includes seven line items totaling $7.9 million to upgrade district maintenance sheds, enhance highway technology systems, improve security at ports-of-entry, and strengthen the ability to conduct business operations following disaster events.

 

Member Vassar made a motion, seconded by Member Kempton, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, the FY14 Idaho Transportation Department budget request will be

ITB12-45        prepared in accordance with instructions in the Division of Financial Management’s (DFM) Budget Development Manual; and

 

WHEREAS, the Idaho Transportation Board has reviewed the proposed FY14 budget request summary.

NOW THEREFORE BE IT RESOLVED, that the Board has reviewed the budget request estimates and guidance provided as presented in the Department Summary and Certification, submitted for approval September 20, 2012, as shown as Exhibit 419, which is made a part hereof with like effect, and authorizes the estimates and guidance provided to serve as the basis for the budget request submitted to DFM and Legislative Services Office.

 

Monthly Financial Statements. MTI Krause reported that net cumulative obligations were $326,700,000 as of August 31, of which $284,200,000 had a budget scheduled on October 1. The original budget cost associated with the scheduled obligations is $318,500,000. Net cumulative obligations are 1.6% higher than August’s historical trend of $321,400,000.

 

Controller Gordon Wilmoth said FHWA Indirect Cost Allocation revenue through July was $2,917,200, which was above the projected amount of $2,354,800. Miscellaneous state funded revenue of $2,784,000 was $142,200 below the forecast. Highway Distribution Account revenue, excluding ethanol exemption elimination, was $14,415,400. The projected revenue was $14,230,600. Revenue from the ethanol exemption elimination was $1,312,000, which was 1.8% above the projected amount. Revenue to the State Aeronautics Fund from aviation fuels was $132,637, resulting in a 0% variance.

 

Total expenditures in the American Recovery and Reinvestment Act Title XII Fund for highway projects were $172,400,000, while $178,800,000 had been appropriated. Expenditures for public transportation were $8,815,000 of the $9,200,000 available.

 

Executive Session on Personnel and Legal Issues. Member Gagner made a motion to meet in executive session at 12:25 PM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(a), (b), (c), (d), and (f). Member Horsch seconded the motion and it passed 6-0 by individual roll call vote.

 

A discussion was held on personnel and legal matters.

 

The Board came out of executive session at 3:15 PM. No final actions or decisions were made.

 

Member Vassar left the meeting at this time.

 

GARVEE Program Overview and Bonding Update. Strategic Funding Specialist (SFS) Dave Tolman reported on recent meetings with Moody’s and Fitch regarding bonding for GARVEE projects. Both re-affirmed ITD’s previous ratings of Aa2 and A+, respectively. He noted that Fitch downgraded the ratings on 11 GARVEE bond programs. Idaho was the only one that maintained the previous rating and Michigan was moved up to the same rating as Idaho.

 

SFS Tolman said the intent is to issue $38 million in bonds next month to pay for the SH-16 expansion and $82 million in late 2013 to fund reconstruction of the I-84, Meridian, Broadway, and Gowen Interchanges. The sale of the two bonds will bring the total of the GARVEE program to $857 million. The debt is being restructured to optimize the programmed amount for debt service and save on interest costs. The Department plans to pay $3 million more annually for a total of $59 million. This strategy will save the state $40 million in interest and reduce the final two loan payments to less than $10 million each. This approach and favorable market conditions will allow Idaho to issue these bonds at a projected interest rate of 3.3 to 3.6%.

 

Vice Chairman Coleman noted the intent to use federal formula funds now for right-of-way and design and sell bonds in 2013 for construction. Because of the favorable, low interest rates now, he questioned bonding now and using formula funds later. SFS Tolman believes that due to timing issues and cash flow concerns, it is best to proceed with the original plan.

 

GARVEE Program Manager (GPM) Amy Schroeder presented the FY13 working plan summary. Items of specific note are the inclusion of $2 million interest earnings, bringing the program total to $857 million; addition of three new projects – the Meridian Interchange in the I-84, Caldwell to Meridian corridor and the Broadway and Gowen Interchanges in the I-84, Orchard to Isaacs Canyon corridor; and approximately $4.5 million for program management of the new interchange projects.

 

GPM Schroeder explained the approach being used to accelerate the new interchange projects: to utilize the formula funding first to pay for development and right-of-way costs and then bond for the $80 million GARVEE bonds next year when the projects are ready for construction. This approach optimizes the cash flow and reduces interest that would be accumulating while the projects are being prepared for construction.

 

Member Gagner made a motion, seconded by Vice Chairman Coleman, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB12-46        timeframe and scope of improvements for the State Transportation System; and

 

WHEREAS, Idaho Code 40-315 directs the Board to consider the cost of the projects and whether or not the project could be funded without Grant Anticipation Revenue Vehicle (GARVEE) bonding; and

 

WHEREAS, Idaho Code 40-315 directs the Board to balance and coordinate the use of bonding with the use of highways construction funding; and

 

WHEREAS, Idaho Code 40-315 authorizes federal-aid debt financing through the issuance of GARVEE bonds by the Idaho Housing and Finance Association for highway transportation projects; and

 

WHEREAS, legislative appropriations enacted in 2006, 2007, 2008, 2009, 2010, and 2011 authorized the issuance of GARVEE bonds; and

 

WHEREAS, the Board is granted the statutory responsibility and duty to allocate GARVEE bond proceeds among legislatively authorized projects, including:

                                    US-95, Garwood to Sagle

                                    US-95, Worley to Setters

                                    SH-16 Extension, I-84 to South Emmett

I-84, Caldwell to Meridian

                                    I-84, Orchard to Isaacs Canyon

                                    US-30, McCammon to Soda Springs; and

 

WHEREAS, three new interchange projects have been proposed to be included in the GARVEE program on I-84 – Meridian Road Interchange, Broadway Avenue Interchange, and Gowen Road Interchange; and

 

WHEREAS, the proposed projects were included in the draft Idaho Transportation Investment Program, which was published for public comment.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the GARVEE fiscal year 2013 Working Plan Summary, as shown as Exhibit 420, which is made a part hereof with like effect, a copy of which has been provided to the Board.

 

GPM Schroeder presented the draft annual GARVEE report. The document includes an update on the program, the history of the program, a summary of the corridors and maps, and a list of services providers. The report is due to the legislature by September 30.

 

Member Horsch made a motion, seconded by Member DeLorenzo, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB12-47        timeframe and scope of improvements for the State Transportation System; and

 

WHEREAS, Idaho Code 40-315 includes a legislative reporting requirement wherein the GARVEE Transportation Program submits an annual update on the status of highway transportation projects being constructed with bond financing.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the 2012 GARVEE Annual Legislative Report, which is on file in the GARVEE Program Office, and, in turn directs staff to publish and submit the report to the legislature.

 

Alternative Project Delivery. GPM Schroeder summarized the efforts to date on the Department’s first design-build project, SH-44, Linder Road to Ballantyne Lane. Using the best value procurement process, the contractor/consultant team of Central Paving Company Inc. and Horrocks Engineering was selected. Criteria such as the technical proposal score, bidder’s contract time, and price were considered. She also covered the project nomination and selection process and outreach efforts. She added that this exercise has been a learning process and revisions are being made to the process.

 

Property Trade with Camas County, District 4. DE Rigby requested a property trade with Camas County. ITD owns a 35.46 acre materials site north of Fairfield. The parcel has been largely excavated over the years with the undulated areas being filled with subwater, creating substantial wetland areas. Although the northerly portion of the property, approximately 9 acres, is still a viable source of materials, active use is hindered by access issues.

 

Camas County owns 11 acres ¼ mile east of ITD’s property. The county site has access directly to 100 North County Road and is available for immediate excavation. Camas County would like to trade properties to develop the ITD site into an outdoor environmental instruction area for children and to provide a multi-use recreational site. Advantages to ITD to trade property are more usable gravel, better access to the new source, and the value of the mined portion of the source that is being traded primarily lies in the value of the wetlands and the state is reserving the right to claim that value for future project wetland mitigation needs.

 

Member Gagner made a motion, seconded by Member Kempton, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Department is owner in fee simple title of a

ITB12-48        property known as CM-67 located in the E ½ SW ¼ of Section 3, Township 1 South, Range 14 East, Boise Meridian; consisting of 35.46 acres; and

 

WHEREAS, Camas County is owner in fee simple title of a parcel known as CM-83, located in the SW ¼ SE ¼, Section 3, Township 1 South, Range 14 East, Boise Meridian; consisting of 11.0 acres; and

 

WHEREAS, Camas County has requested a trade of properties to facilitate the development of a community learning center and multi-use recreation area; and

 

WHEREAS, District 4 of the Idaho Transportation Department has approved and submitted the Request and Authorization for Disposal and Sale of Real Property; and

 

WHEREAS, it is in the best interest of the Department and Camas County to execute the trade of CM-67 and CM-83 being considered equal in use; and

 

WHEREAS, the State will reserve, through the state local agreement, the right to claim the credit for existing wetlands for future wetland mitigation needs.

 

NOW THEREFORE BE IT RESOLVED, that the Idaho Transportation Board authorizes CM-67 as surplus property and approves the trade of CM-67 for CM-83.

 

District 4 Report. DE Rigby provided an update on the partnership with the City of Hansen to improve the intersection of Rock Creek Road and US-30. The right-of-way has been acquired and the project is proceeding well. He reported that the 2012 construction season included improvements to 32 bridges; approximately 150 miles of sealcoats or microseals; about 55 miles of inlays, overlays, or sealcoats; and the installation of one traffic signal. A concerted effort was made to minimize impacts to the traveling public. The District delivered 20 of its 27 projects by December 31, 2011 and 26 by May 5, 2012, plus three additional projects.

 

DE Rigby reported on after storm critique efforts and winter maintenance training. A tiered approach provides different training for new employees than seasoned employees. Some best operating practices included erecting snow fences and snow trenches to address blowing and drifting snow. He also summarized the assistance the maintenance crews have been providing for firefighting efforts. 

 

Chairman Whitehead thanked DE Rigby for the report and his efforts, particularly in conjunction with the tour and meeting in District 4.

 

Draft Legislation for 2012. Mollie McCarty, Governmental Affairs Manager (GAM), said nine legislative ideas were initially submitted to DFM. Because the original proposal for an aircraft registration increase was replaced with a new version, the original request was withdrawn. DFM has approved the remaining eight ideas. GAM McCarty presented draft legislation for the approved concepts, along with the fiscal impact to all affected parties.

 

Member Gagner made a motion, seconded by Member DeLorenzo, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Office of the Governor of Idaho has requested that state agencies

ITB12-49        submit proposed 2013 legislation to the Division of Financial Management (DFM) for review and approval; and

 

WHEREAS, the Idaho Transportation Board, at the July and August 2012 meetings, reviewed and approved legislative ideas for submission to DFM; and

 

WHEREAS, DFM approved eight of the original nine legislative ideas submitted, authorizing the development of legislative proposals.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves eight of the eight draft legislation proposals, listed individually below, for submittal to DFM for its consideration:

·         State Designation of Airports

·         Municipal Airports – State Review of Federal Grant Requests

·         Salvage Title Issuance by ITD

·         Staggered Vehicle Registrations

·         Pilot Registration Change

·         Relinquishing State Routes to Locals

·         Aviation Fuel Tax Increase

·         Aircraft Registration Increase

 

New Business. Vice Chairman Coleman said an off-system bridge in Idaho County has been declared unsafe. ITD staff has been working with FHWA on solutions. FHWA committed to reimburse the Department 100% for its expenses. He also mentioned that the Department needs to make repairs to this bridge to ensure FHWA does not withhold the state’s federal funds.

 

Vice Chairman Coleman made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public interest for the Idaho Transportation Department to

ITB12-50        accomplish a current, realistic, and fiscally constrained Highway Transportation Investment Program; and

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize and preserve all available federal-aid highway funding for the State of Idaho; and

 

WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act – A Legacy for Users (SAFETEA-LU) and Moving Ahead for Progress in the 21st Century require that a priority list of projects covering a minimum four year period be provided in a federally approved Statewide Transportation Improvement Program (STIP); and

 

WHEREAS, Board Policy B-11-02, Highway Development Program, stipulates that the Board shall select the projects to be included in the Program; and

 

WHEREAS, the Board and the Department are committed to providing the safest transportation system possible; and

 

WHEREAS, it was determined that unsafe conditions existed on an Idaho County bridge used daily by the public; and

 

WHEREAS, it was recognized that the deterioration of this bridge presented public safety concerns for Idaho citizens.

 

NOW THEREFORE BE IT RESOLVED, that the Board authorizes staff to make the appropriate changes to add Key #13379, Elk Meadow Creek Bridge, to the federally approved FY12-16 STIP in accordance with the provisions of SAFETEA-LU.

 

 

            WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 4:35 PM.

 

 

   _____________signed_______________

JERRY WHITEHEAD, Chairman

Idaho Transportation Board

Read and Approved

October 17, 2012

Boise, Idaho

Page Last Modified: 10/19/2012 9:46:57 AM

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