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DISTRICT 1 TOUR AND REGULAR MEETING

OF THE IDAHO TRANSPORTATION BOARD

 

September 18-19, 2013

 

The Idaho Transportation Board met at 8:15 AM, on Wednesday, September 18, 2013, in Coeur d’Alene, Idaho. The following principals were present:

            Jerry Whitehead, Chairman

            Jim Coleman, Vice Chairman – District 1

            Jan Vassar, Member – District 2

            Julie DeLorenzo, Member – District 3

            Jim Kempton, Member – District 4

            Dwight Horsch, Member – District 5

            Lee Gagner, Member – District 6

            Brian W. Ness, Director

            Scott Stokes, Chief Deputy

Larry Allen, Deputy Attorney General          

Sue S. Higgins, Executive Assistant and Secretary to the Board

 

District 1 Tour. The Board traveled US-95 north. An update on the GARVEE projects in the corridor was provided. It traveled the recently-completed US-95, Sand Creek Byway project in Sandpoint. At the Bonner County Airport, the Board viewed the runway reconstruction project underway and learned about various activities at the facility.

 

The tour continued on SH-200 east to view the Trestle Creek Bridge project. The Board traveled SH-200 west to Ponderay where it had lunch with state and local officials. Various officials thanked the Board for recent improvements to northern Idaho’s transportation system. Director Ness provided comments on the organizational changes and efficiencies implemented at ITD. He referenced the Governor’s Task Force on Modernizing Transportation Funding, which concluded an additional $262 million in transportation revenue is needed to preserve the existing system. He believes it is imperative to address the funding shortfall. Dave Butzier with Connecting Idaho Partners presented America’s Transportation Award to Resident Engineer Ken Sorensen and staff for the US-95, Sand Creek Byway project.

 

The Board traveled US-2 west to view the recently reconstructed Dover Bridge. It returned to Coeur d’Alene via US-2 east and US-95 south.

 

            WHEREUPON the tour recessed at 3:15 PM.

 

 

September 19, 2013

 

The Board reconvened at 9 AM on Thursday, September 19, 2013, in Coeur d’Alene, Idaho. All members were present.

 

Board Minutes. Member Gagner made a motion to approve the minutes of the regular Board meeting held on August 14-15, 2013 as submitted and the minutes of the special Board meeting held on August 27, 2013 as submitted. Member Vassar seconded the motion and it passed unopposed.

 

Board Meeting Dates. The following meeting dates and locations were scheduled:

            October 23-24, 2013 – District 3

            November 20-21, 2013 – Boise

            December 11-12, 2013 – Boise

 

Informational Items. 1) Annual Update on Public Involvement Activities. From October 2012 through August 2013, 21 public meetings were held for highway projects. Meetings were also held with each of the four Tribes in Idaho to discuss the Idaho Transportation Investment Program (ITIP). Some of the other public involvement activities during this time frame included distributing press releases relating to the public meetings; responding to 746 e-mail messages; and updating project webpages to ensure the project information is up-to-date and accurate.

 

2) Monthly Financial Statements. In August, $60,600,000 was obligated and $7,800,000 de-obligated, resulting in net obligations of $52,800,000. Net cumulative obligations were $336,700,000, of which $291,300,000 were for current year projects. The original budget amount for obligated FY13 projects is $280,200,000. Net cumulative obligations exceeded the historical trend of $325,800,000.

 

Federal Highway Administration (FHWA) Indirect Cost Allocation revenue was $3,969,000 in July. This exceeded the projected revenue by 67%. Miscellaneous revenue was $2,617,000, which was an 8.7% negative variance. Highway Distribution Account revenue, excluding ethanol exemption elimination, was $14,323,000, or 1.5% above the forecast.  Revenue from the ethanol exemption elimination was $1,360,000, which was 7.6% over the projected amount.

 

Revenue to the State Aeronautics Fund from aviation fuels was $180,000, resulting in a 51% positive variance. Miscellaneous revenue to this account was $50,000, which was a 257% positive variance.

 

3) Non-Construction Service Contracts Issued by Business and Support Management. From July 27 through August 28, the Business and Support Management Section processed four new service contracts totaling $403,696.

 

4) Contract Awards. The low bid on keys #12873 and #12874 – I-90B, South Fork Coeur d’Alene River Bridge 3rd Street, Mullan and South Fork Coeur d’Alene River Bride 7th Street, Mullan, District 1, was more than ten percent over the engineer’s estimate, requiring justification. The major differences between the low bid and the Engineer’s Estimate are in the Special Bridge Drilled Piles and Special Large Riprap items. Staff believes this is due to insufficient price history for the two items. It does not believe a benefit would be realized if the project is readvertised, so recommended awarding the bid. Low bidder: C. L. Heilman Company, Inc. – $2,841,784.

 

The low bid on key #12320 – SH-64, Milepost 23.739 to 26.970 Grade, Lewis County, District 2, was more than ten percent over the engineer’s estimate, requiring justification. The primary difference between the engineer’s estimate and the apparent low bid was in the excavation pay item. The price for excavation was based on the District’s experience with other projects and the low bid average report; however, the unit cost is difficult to estimate because the unit cost varies widely from project to project. Staff believes the low bid is responsive and recommended awarding the project. Low bidder: Cook and Sons Construction - $428,098.

 

Key #11581 – FY13 Ada County Highway District Overlays, District 3. Low bidder: Staker & Parson Companies dba Idaho Sand & Gravel Company - $2,824,281.

 

Key #13836 – US-95, Anderson Corner Road Improvements, District 3. Low bidder:

Staker & Parson Companies dba Idaho Sand & Gravel Company - $239,416.

 

Key #13087 – SH-81 and SH-77, FY14 District 4 Districtwide Guard Rail Upgrade. Low bidder: Railco-LLC - $146,423.

 

Key #9913 – North 1000 East Road Bridge, Madison County, District 6. Low bidder: D L Beck Inc. - $732,450.

 

Key #12462 – I-15 and US-20, FY14 District 6 Sign Upgrades. Low bidder: Beco Construction Company, Inc. - $134,997.

 

The low bid on key #12271 – Trail Creek Highway, Custer County, Stage 1, District 6, was more than ten percent over the engineer’s estimate, requiring justification. The major difference in the prices was the cost per square foot of the soldier pile retaining wall. The Local Highway Technical Assistance Council does not believe there is a potential for savings if the project is rebid, so recommended awarding the project. Low bidder: Knife River Corporation – Northwest - $4,047,753.

 

5) Professional Services Agreements and Term Agreement Work Task Report. From July 29 through August 30, 35 new professional services agreements and work tasks were processed, totaling $3,805,005. One supplemental agreement to an existing agreement was processed in the amount of $94,100 during this period.

 

6) IPLAN Monthly Status Update. IPLAN continues to proceed on time and within budget. Some of the activities that occurred last month include thematic maps were reviewed and finalized for publication; additional logins were provided to staff; communication continued with District staff to identify best practices and provide assistance until the training is completed; collaboration on the Wildlife Vehicle Collision Research project continued; and the 129,000 pound designated routes map was created.

 

7) Speed Minute Entry Changes for August 2013. The following speed minute entry changes were processed during August for Districts 2 and 3, respectively:

                                    Beginning                    Ending                              Speed Limit

Route                          Milepost                     Milepost                      Old                  New

US-95                                  .184                          .634                       45                     55

SH-55                             17.688                      18.004                       45                     40

 

It was also noted that a speed study was conducted on US-20, milepost 43.890 to 47.250. The result confirmed that the 35 mile per hour speed limit established via a Garden City ordinance is appropriate and will be retained.

 

Adopt-A-Highway Presentation (AAH). Vice Chairman Coleman thanked the Kootenai Cancer Center employees for their participation in the AAH Program. The group adopted a section of I-90 in 1993. He commended the group for the valuable service it provides.

 

Delegation – City of Bonners Ferry. Bonners Ferry Mayor David Anderson thanked the Board for the various projects on US-95 over the years; however, he expressed concern that no improvements have been made to the major north/south highway in Bonners Ferry. Some of the City’s concerns include truck traffic, congestion, the lack of or insufficient sidewalks or bicycle/pedestrian paths, and limited visibility at some intersections.

 

Chairman Whitehead thanked Mayor Anderson for his comments, which the Board took under advisement.

 

Delegation – City of Priest River. Priest River Mayor James Martin expressed appreciation for the partnership with ITD and District 1 staffs’ responsiveness. The City is working with the District on access management, particularly the numerous accesses that do not have permits. Traffic in Priest River is expected to increase. Mayor Martin expressed concern with the limited turning radius at the US-2 and SH-57 intersection. He noted that ITD purchased a portion of the needed right-of-way and encouraged the Board to fund the intersection project.

 

Vice Chairman Coleman acknowledged the need to improve that intersection. Although he supports the project, due to the Department’s limited funding, he does not know when the project may be funded. Chairman Whitehead concurred on the importance of improving that intersection. He thanked Mayor Martin for his remarks.

 

Delegation – City of Sandpoint. Sandpoint City Council Member Carri Logan relayed the mayor’s and community’s appreciation for the Sand Creek Byway project. It reduced the amount of traffic in downtown Sandpoint and the bicycle/pedestrian trail is very popular. She commended ITD for the extensive communication it provided during the planning and construction of the project.

 

Council Member Logan requested operational changes to address the US-2 traffic in downtown. The proposal is to remove the one-way couplets and convert 5th Street from Cedar to Pine to two-way traffic. She believes some access issues need to be addressed, some right-of-way would be needed to widen the street, and a traffic signal would be required.

 

In response to Member Gagner’s question on the cost of this operational change, Council Member Logan said she does not have a cost estimate. The proposal is too preliminary.

 

Vice Chairman Coleman commended the City for its efforts to address the US-2 traffic and its partnership to identify a solution. He reiterated ITD’s desire to relinquish the state highways in downtown Sandpoint to the City. Chairman Whitehead thanked Council Member Logan for the presentation and encouraged the City to continue working closely with the District.

 

Delegation – Bonner County Area Transportation Team (BCATT). BCATT Chairman Glen Bailey thanked the Board for the various projects in the area. He expressed concern with US-95 south of Sandpoint. Upon completion of the current GARVEE projects, US-95 will be a four-lane highway from Coeur d’Alene to Granite Hill; not all of the way to Sandpoint. BCATT Chairman Bailey is concerned with safety in that two-lane stretch, as drivers get impatient and pass when they shouldn’t. He also talked about concerns with the saline solution District 1 uses. Its side effects include corrosion and the salt attracts wildlife, resulting in more wildlife and vehicle collisions.

 

Vice Chairman Coleman said the Department’s limited funding is a concern. He encouraged BCATT Chairman Bailey to get involved in efforts to increase revenue. He also mentioned that District 1 is conducting a study on the deicer used in Bonner County.

 

Delegation – City of Post Falls. Post Falls Mayor Clay Larkin thanked the Board for its service to the state and for the numerous improvements made to the transportation infrastructure in northern Idaho. He also commended the District 1 staff for its responsiveness and partnership. The new I-90, Beck Road Interchange has been very beneficial. The City’s next project is the I-90, Greensferry Overpass, which will be constructed with urban renewal funds.

 

The Board commended Mayor Larkin for his work to improve the City’s transportation infrastructure and thanked him for his partnership.

 

Delegation – North Idaho Centennial Trail Foundation. Foundation Chairman John Bruning said surveys indicate people want bicycle/pedestrian trails. In the Coeur d’Alene area, they have safety concerns with bicycle traffic on US-95 and would like a bike path parallel to the highway. There is a trail along a portion of the highway, but most of that is in disrepair. He emphasized the importance of bicycle/pedestrian trails to improve safety, promote healthier lifestyles, and promote tourism, resulting in economic opportunities. He asked the Board to reconstruct the existing portion that is in disrepair and complete the trail north to Sandpoint.

 

Vice Chairman Coleman noted the poor condition of the existing trail. He worked with the District, but no funding source could be identified. In response to Member Gagner’s question, Foundation Chairman Bruning said the Foundation does not have any money. It could explore grants to use as match. Member DeLorenzo suggested the new Community Choices for Idaho Program may be a funding source. Member Vassar asked if there is a cost estimate to reconstruct the existing trail. District 1 Engineering Manager (EM) Marvin Fenn said the rough estimate to reconstruct the trail and extend it to Granite Hill is $2 million.

 

Chairman Whitehead thanked Foundation Chairman Bruning for his remarks.

 

Presentation – Sand Creek Byway. Connecting Idaho Partners representative Dave Butzier presented District 1 with the America’s Transportation Award for the US-95, Sand Creek Byway project. He commended the Department for its accomplishments. EM Fenn acknowledged the numerous partnerships that were vital to the project’s success.

 

Chairman Whitehead congratulated the District and all of the parties involved in the project. He believes it will be a valuable asset to the community, as well as the traveling public.

 

Delegation – Idaho Association of Highway Districts (IAHD). IAHD Executive Director Stuart Davis said he and Wayne Hammon with the Associated General Contractors of Idaho have established the Idaho Transportation Coalition to raise awareness of the need for long-term sustainable funding for Idaho’s transportation system. The Coalition established subcommittees to look at specific revenue options and is conducting an economic impact study. After that work is done, the Coalition will meet with legislators, the governor’s office, and other stakeholders. He emphasized the importance of a grass roots effort to increase transportation revenue.

 

The Board members were appreciative of the Coalition’s efforts and commended Executive Director Davis for his initiative to address this important issue.

 

Public Transportation Update. District 1 Public Transportation Advisory Council Member Gretchen Hellar and District 1 Mobility Manager Susan Kiebert reported on the importance of public transportation. It enables citizens without private transportation to get to work and stay in their homes longer, and it improves the quality of life. They are concerned with funding, and noted the state does not provide any General Fund money for public transportation.

 

Chairman Whitehead thanked the ladies for their comments.

 

GARVEE Program Update. GARVEE Program Manager (GPM) Amy Schroeder provided an update on the GARVEE Program. To date, $775.5 million has been bonded for 59 projects in 6 corridors. Forty-six of those projects have been completed. The projects added last year, replacing the I-84 Interchanges at Meridian Road, Broadway Avenue, and Gowen Road, and widening I-84 from the Gowen Road Interchange to the Broadway Avenue Interchange, should be advertised late this year or early next year. The FY14 Working Plan includes fully utilizing the remaining bonds, returning any bid savings to the Federal Formula Program, and disposing surplus property.

 

Member Gagner made a motion and seconded by Member Vassar to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB13-47        timeframe and scope of improvements for the State Transportation System; and

 

WHEREAS, Idaho Code § 40-315 directs the Board to consider the cost of the projects and whether or not the project could be funded without GARVEE bonding; and

WHEREAS, Idaho Code § 40-315 directs the Board to balance and coordinate the use of bonding with the use of highways construction funding; and

 

WHEREAS, Idaho Code § 40-315 authorizes federal-aid debt financing through the issuance of Grant Anticipation Revenue Vehicle (GARVEE) bonds by the Idaho Housing and Finance Association for highway transportation projects; and

 

WHEREAS, legislative appropriations enacted in 2006, 2007, 2008, 2009, 2010, and 2011 authorized the issuance of GARVEE bonds; and

 

WHEREAS, the Board is granted the statutory responsibility and duty to allocate GARVEE bond proceeds among legislatively authorized projects, including:

US-95, Garwood to Sagle

US-95, Worley to Setters

SH-16 Ext, I-84 to South Emmett

I-84, Caldwell to Meridian

I-84, Orchard to Isaacs Canyon

US-30, McCammon to Soda Springs; and

 

WHEREAS, $81 million Federal-aid formula funds have been included in and administered by the GARVEE Transportation Program; and

 

WHEREAS, all remaining right-of-way budgets will be funded with Federal-aid formula funds to reduce risk of long payouts on GARVEE bonds and improve efficient cash flow.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the GARVEE Program FY14 Working Plan Summary, as shown as Exhibit 431, which is made a part hereof with like effect, a copy of which has been provided to the Board.

 

Vice Chairman Coleman expressed support for the plan, particularly the intent to move savings to the Federal Formula Program. Member Vassar concurred, and added appreciation for the plans to dispose of surplus property. Member Horsch believes that SH-16 will be extended to I-84 some day, although funding has not been secured for the extension from US-20/26 to I-84. He suggested using revenue from the sale of surplus property to start acquiring right-of-way for that project.

 

The motion passed unanimously.

 

Controller Dave Tolman summarized the bond authorization. Of the $840 million authorized by the legislature, $82 million remains. The weighted average interest rate to date is 4.47%. The bonding philosophy is to ensure there is a minimum of 9 months cash flow requirements on hand; award construction contracts in advance of securing bonds; when the cumulative contracts exceed $25 million, bonds must be sold within 90 days; and issue bonds based on the ability to meet the Internal Revenue Services’ spend-down requirements. The plans are to sell the remaining bonds in January 2014.

 

Vice Chairman Coleman made a motion, seconded by Member DeLorenzo, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Department (ITD) strives to make available

ITB13-48        to the citizens of Idaho the finest transportation system via new construction projects and management of statewide assets and has authorized the use of a Grant Anticipation Revenue Vehicle (GARVEE) bonded program; and

 

WHEREAS, the use of future federal funds today will save the state money in the future; and

 

WHEREAS, Title 40, Chapter 3 and Title 67, Chapter 62 of the Idaho Code, as amended (the “Act”), authorizes the Idaho Housing and Finance Association (IHFA), to issue bonds for the purpose of funding a highway capital improvement program (the “GARVEE Program”) for financing all aspects of the construction of highway projects eligible for federal reimbursement as recommended and approved by the Idaho Transportation Board (ITB); and

 

WHEREAS, the ITD, the ITB, and the IHFA have entered into a Master Financing Agreement with respect to the bonds; and

 

WHEREAS, issuing such bonds promotes the purposes of the GARVEE Program; is in the public interest; serves a public purpose; increases commerce; promotes the health, welfare and safety of the people of the State of Idaho; and constitutes a proper exercise of the authority particularly set forth in the Act; and

 

WHEREAS, the 2011 Idaho Legislature has passed and the Governor signed House Bill 285 GARVEE Bonding Authorization authorizing ITB’s request for bonding authority under Idaho Code Section 40-315(4) up to $162,000,000; and IHFA intends to issue certain tax exempt bonds, Federal Highway Trust Fund Series, during state fiscal year 2014 in an amount not to exceed $82,000,000 comprising the remaining bond authorization from House Bill 285; this resolution shall serve as evidence of the Board’s intention to proceed with issue of the Bonds up to the amount stated and to reimburse its expenditures for the I-84 Caldwell to Meridian and I-84 Orchard to Isaacs Canyon Projects from the proceeds of the Bonds; and

 

WHEREAS, a Preliminary Official Statement relating to each series of the bonds and the distribution thereof to potential bond purchasers and the distribution to all actual purchasers of the bonds of a final Official Statement will thereafter be carried out; and

 

WHEREAS, other bonding documents will also be needed to be executed setting forth the applicable series of bonds.

 

NOW THEREFORE BE IT RESOLVED, by the Board as follows:

1.      Pursuant to the Act, the Board approves the I-84 Caldwell to Meridian and I-84 Orchard to Isaacs Canyon Projects and recommends to IHFA the financing thereof through the issuance of the Bonds in an aggregate principal amount not to exceed $82,000,000 comprising of: $82,000,000 from the bonding authority approved by House Bill 285 in the 2011 legislative session; provided that: (a) the ITD and the ITB have entered into a supplement to the Master Financial Agreement relating to the Bonds and previously executed; and (b) the ITD has provided to the IHFA all of the certificates, documents, and information required under Idaho Code Section 67-6210(k).

 

2.      The Chairman and/or Director is hereby authorized and directed, for and in the name and on behalf of the ITB to execute the following bonding documents and any other documents required for the closing of the bonds setting forth the terms of the applicable series of bonds together with such additions or changes in the form thereof as may deem necessary or advisable, such approval to be conclusively evidenced by the execution of said bonding documents as so added to or changed.

            Final Official Statement                                            

            Supplemental to Master Financial Agreement           

            Master Trust Indenture          

            Series Trust Indenture

 

3.      Further, the Board and ITD will keep books and records of all expenditures and will make a reimbursement allocation, which is a written allocation that evidences the use of proceeds of the Bonds for Project expenditures no later than 18 months after the later of the date on which the expenditure is paid or the related Project is placed in service or abandoned, but in no event more than three years after the date on which the expenditure is paid.  Finally, that this resolution evidences the Board’s intent and reasonable expectation under Treas. Reg. Section 1.150-2 (d) (1) to use the proceeds of the Bonds to pay certain costs of the Projects and to reimburse the Board and ITD for expenditures for the costs of the Projects paid prior to the issuance of the Bonds to the extent permitted by federal tax regulations.

 

GPM Schroeder presented the annual GARVEE Report, as required by Idaho Code. It includes a program update, program history, authorization and bonding chart, corridor summaries and maps, and list of services providers.

 

Member Gagner made a motion, seconded by Member DeLorenzo, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, the Idaho Transportation Board is charged with determining the

ITB13-49        timeframe and scope of improvements for the State Transportation System; and

 

WHEREAS, Idaho Code § 40-315 includes a legislative reporting requirement wherein the GARVEE Transportation Program submits an annual update on the status of highway transportation projects being constructed with bond financing. 

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the 2013 GARVEE Transportation Program Annual Report, which is on file in the GARVEE Program Office, and in turn directs staff to publish and submit the report to the legislature.

 

Chairman Whitehead thanked staff for the presentation and its efforts on this important Program.

 

Executive Session on Personnel and Legal Issues. Vice Chairman Coleman made a motion to meet in executive session at 11:40 AM to discuss personnel and legal issues as authorized in Idaho Code Section 67-2345(a), (b), and (f). Member Horsch seconded the motion and it passed 6-0 by individual roll call vote.

 

Discussions were held on personnel and legal matters.

 

The Board came out of executive session at 1:35 PM.

 

Director’s Report. Director Ness reported on various activities and meetings from the past month, including Capital for a Day in Fairfield and a presentation at the southwest Idaho legislative summit. The second annual Leadership Summit will be held on October 1, with approximately 200 employees. He also mentioned awards for the US-95, Sand Creek Byway project, the winter maintenance performance measures initiative, and the emergency management program and accolades for customer service that the Department received.

 

The Director’s entire report can be viewed at http://itd.idaho.gov/Board/report.htm.

 

Chief Deputy (CD) Stokes said the Division of Motor Vehicles’ (DMV) was having difficulty meeting its performance measure for processing titles. A concerted effort was made to address the backlog and determine the cause of delays. He complimented staff for identifying a system change that should prevent backlogs in the future and ensure the performance goal is met.

 

CD Stokes mentioned September 30 is the end of the federal fiscal year. No appropriations bill has been passed yet, so the government will presumably operate under a continuing resolution. Staff will continue to monitor Congressional activities. He also announced that ITD received $12.4 million in redistribution of obligation authority. The total available nationwide was $25 million.

 

Proposed Legislation – 2014 Session. Government Affairs Manager (GAM) Mollie McCarty presented draft legislation for the ideas approved by the Board last month: vehicle title and registration clean-up; background checks for access to DMV systems, audit requirements; make the driver’s license or identification card the recognizable document for proof of full legal names; commercial driver’s license federal program requirements; and amend ignition interlock information.

 

In response to Chairman Whitehead’s question, Program Specialist Barry Takeuichi clarified when salvage titles need to be issued. Member Gagner questioned the fiscal impact for the ignition interlock proposal. Program Specialist Amy Kearns replied that the cost for the device varies, but the average is about $120. There is also a monthly fee of about $60 for motorists required to install the device.

 

Member Vassar made a motion, seconded by Vice Chairman Coleman, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, the Office of the Governor of Idaho has requested that state agencies

ITB13-50        submit proposed 2014 legislation to the Division of Financial Management (DFM) for review and approval; and

 

WHEREAS, the Idaho Transportation Board, at the July and August 2013 meetings, reviewed and approved legislative ideas for submission to DFM; and

 

WHEREAS, DFM approved all five legislative ideas submitted, authorizing the development of legislative proposals.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves five of the five draft legislation proposals, listed individually below, for submittal to DFM for its consideration:

·         Vehicle Title and Registration Clean Up Bill

·         Background Check for Access to Division of Motor Vehicle Systems, Audit Requirements

·         Make the Drivers License or Identification Card the recognizable document for proof of full legal name

·         Commercial Drivers License Federal Program Requirements

·         Amend Ignition Interlock Information in Title 18, Idaho Code

 

Chairman Whitehead thanked GAM McCarty for the presentation.

 

District 1 Report. EM Fenn reported on the project delivery performance measure. Eighteen of the initial 20 FY13 projects plus two projects that were advanced to FY13 were delivered by the target date. The District had 61% of its construction projects under 105% of the original bid amount and 39% of projects were over 105% of the original bid amount. The District’s 83.7% of pavement in good condition exceeded the goal of 82%; however, 70% of its bridges were in good condition, which was below the goal of 80%.

 

Some of the business and operations initiatives were an adaptive signal project on US-95 in Coeur d’Alene that improved mobility and an LED light conversion project that is projected to save $77,000 annually and improve safety. A winter operations study is underway to determine the cost benefit of deicers, the impact of using salt, and best practices to obtain information to establish maintenance service levels. In conclusion, EM Fenn reported on some of the District’s partnerships, including the construction of the I-90, Beck Road Interchange and developing the I-90, Greensferry Overpass in Post Falls and the US-2 connection study in Sandpoint.

 

Chairman Whitehead thanked EM Fenn for the presentation and for the District’s efforts.

 

US-95, Round Prairie to Canada Scope Increase. EM Fenn requested approval to increase the scope of the US-95, Round Prairie to Canada project to replace the Round Prairie Creek Bridge. Staff discovered approximately $688,000 in discretionary funds that would expire if not obligated by the end of this fiscal year. Directing that money to the bridge project is in the limits of the funding area, thus, an eligible activity. The original bridge was constructed in 1933 and has a sufficiency rating of 68.9.

 

Vice Chairman Coleman made a motion, seconded by Member Gagner, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-51        to publish and accomplish a current, realistic, and fiscally constrained five-year Idaho Transportation Investment Program; and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, $688,272 of Border Infrastructure discretionary funds remain from past efforts to improve US-95 from Copeland to the Canadian border; and

 

WHEREAS, these funds will lapse if not programmed by September 30, 2013; and

 

WHEREAS, the replacement of the Round Prairie Creek Bridge at milepost 532 (NBI# 18790) is an acceptable use of these funds per discussion with the Federal Highway Administration Idaho Division; and

 

WHEREAS, the pavement preservation project at US-95, Round Prairie Creek to Canada, key #13407 overlaps the location of this bridge and is currently programmed in FY17.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the scope increase of the pavement preservation project US-95, Round Prairie Creek to Canada project from $3.2 million to $3.9 million to also include replacement of the Round Prairie Creek Bridge; and

 

BE IT FURTHER RESOLVED, that staff is authorized to amend the FY13-17 Statewide Transportation Improvement Program accordingly.

 

Sponsorship of ITD Programs. Highways Operations Engineer (HOE) Greg Laragan summarized earlier discussions to pursue sponsorship of the Department’s incident response program. He presented a draft policy; however, he noted that there are other ITD programs that could potentially benefit from sponsorships, so the policy is generic. It does not specifically address sponsorship of the incident response program.

 

The Board concurred with the draft policy, which is expected to be presented for approval next month. Chairman Whitehead thanked HOE Laragan for his work on the policy.

 

Addition of On-the-Job-Training/Supportive Services Work to FY13. Nathan Hesterman, Senior Planner – Programming, requested the addition of an On-the-Job-Training/Supportive Services project to FY13. FHWA recently awarded $60,000 in discretionary funds to Idaho for this program. The funds must be obligated by September 20. Staff proposes funding a National Association of Women in Construction and Tribal Training Assessment project.

 

Member DeLorenzo made a motion, seconded by Member Horsch, and passed unanimously, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-52        to publish and accomplish a current, realistic, and fiscally constrained five-year Idaho Transportation Investment Program (ITIP); and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, $59,658 of FY13 On-the-Job-Training/Supportive Services discretionary funds were awarded to Idaho on September 6th; and

 

WHEREAS, these funds must be obligated by September 20, 2013.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the addition of the project called National Association of Women in Construction and Tribal Training Assessment to FY13 of the ITIP for $60,000 federal aid.

 

Recommended FY14-18 ITIP. John Krause, Transportation Investments Manager (TIM), presented the recommended FY14-18 ITIP. He noted changes to the Program since the draft was presented in June. Some of those include adding 29 local safety projects; advancing and delaying projects as a result of delivery during the end-of-year review; and advancing projects from FY15 to FY14 based upon readiness to utilize funding that became available from advancing other projects into FY13. The Federal Lands Access Program has not been submitted and the Transportation Alternatives Program projects have not been identified. Those projects will be presented at a future meeting. He also noted that Idaho will receive $12.4 million in redistribution of obligation authority not used by other states.

 

TIM Krause summarized the public involvement process. During the July 1 through August 1 comment period, eight comments were received. Three of the comments supported improvements to SH-55 in McCall and three comments related to reducing wildlife collisions on US-20 in District 6. Upon approval of the ITIP, staff will ensure that the metropolitan planning organizations’ Transportation Improvement Programs are mirrored in the document and will then submit it to FHWA, Federal Transit Administration, and the Environmental Protection Agency for approval.

 

In response to an earlier discussion on the use of consultants, COO Carpenter highlighted the projects in the recommended ITIP that will require consultant services exceeding $500,000.

 

Member Vassar made a motion, seconded by Member Horsch, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-53        to publish and accomplish a current, realistic, and fiscally constrained Idaho Transportation Investment Program (ITIP); and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, the 2013 Moving Ahead for Progress in the 21st Century (MAP-21) transportation act requires that a fiscally constrained list of projects covering a four-year minimum be provided in a statewide transportation improvement program; and

 

WHEREAS, the Divisions of Highways, Transportation Performance, and Aeronautics have recommended new projects and updated the costs and schedules for projects in the Recommended FY14-18 ITIP; and

 

WHEREAS, the Recommended FY14-18 ITIP was developed in accordance with all applicable federal, state, and policy requirements including adequate opportunity for public involvement and comment; and

 

WHEREAS, the Recommended FY14-18 ITIP incorporated public involvement and comment whenever appropriate while maintaining a fiscally constrained Program; and

 

WHEREAS, it is understood that continued development and construction of improvements are entirely dependent upon the availability of future federal and state capital investment funding in comparison to the scope and costs of needed improvements.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the Recommended FY14-18 ITIP, which is on file in the Office of Transportation Investments; and

 

BE IT FURTHER RESOLVED, that staff is authorized to submit the federal format of the Recommended FY14-18 ITIP for federal approval in accordance with the provisions of MAP-21.

 

COO Carpenter requested advancing four FY14 projects to FY13. Staff completed the end-of-the-year plan presented last month; however, additional funding is available, partly due to the $12.4 million received in the redistribution of obligation authority.

 

Member Gagner made a motion, seconded by Member Vassar, and passed unopposed, to approve the following resolution:

RES. NO.        WHEREAS, it is in the public’s interest for the Idaho Transportation Department

ITB13-54        to publish and accomplish a current, realistic, and fiscally constrained Idaho Transportation Investment Program (ITIP); and

 

WHEREAS, it is the intent of the Idaho Transportation Board to effectively utilize all available federal, state, local, and private capital investment funding; and

 

WHEREAS, Idaho received Redistribution of Obligation Authority (OA) Not Used by Other States of $12.4 million; and

 

WHEREAS, American Recovery and Reinvestment Act (ARRA) end-of-year conversion frees $2.3 million federal formula OA; and

 

WHEREAS, redistribution ARRA, remaining formula OA, plus match total approximately $17.8 million; and

 

WHEREAS, these funds will lapse if not obligated by the end of the federal fiscal year; and

 

WHEREAS, projects in addition to those identified in the FY13 End-of-Year Plan have been delivered to utilize these funds now.

 

NOW THEREFORE BE IT RESOLVED, that the Board approves the advance from FY14 to FY13 of:

US-95, Plummer Creek Bridge, Milepost 394, key #12304, for $646,000;

US-95, Plummer Creek Bridge, Milepost 395, key #12305, for $619,000;

FY15, District 6 Guardrail Upgrades, key #12454, for $555,000; and

FY15 District 6 Sign Upgrades, key #12463, for $295,000.

 

Policy Introduction and Approval. TIM Krause proposed combining Board Policy B-11-01, Statewide Transportation Improvement Program and B-11-02, Highway Development Program. The new policy, #4011, Idaho Transportation Investment Program, includes all of ITD’s funding, not just highways. The corresponding administrative policy was also reviewed.

 

Member Kempton made a motion to approve Board Policy 4011, Idaho Transportation Investment Program. Member Horsch seconded the motion and it passed unopposed.

 

TIM Krause proposed minor revisions to Board Policy 4030, Surface Transportation Program Rural (STPR) Exchange Program, formerly B-11-06. The corresponding administrative policy was also reviewed.

 

Member Kempton made a motion to approve Board Policy 4030, Surface Transportation Program Rural (STPR) Exchange Program. Member Gagner seconded the motion and it passed unopposed.

 

Changes to Board Policy 4031, Early Development Program, formerly B-11-08, include the addition of a purpose statement and legal authority, according to TIM Krause. Member Gagner asked for clarification on the process for projects in the Early Development Program. COO Carpenter said the intent is to move projects from the Early Development Program into the STIP as construction funds become available. Vice Chairman Coleman clarified that the $120 million limit for construction costs of projects in the program may be exceeded with Board approval. Chairman Whitehead expressed concern with not having sufficient projects designed, ready to go. COO Carpenter replied that the Department currently has $50 million in projects on the shelf, ready to be advertised when funding becomes available.

 

Member Kempton made a motion to approved Board Policy 4031, Early Development Program. Member Vassar seconded the motion and it passed unanimously.

 

TIM Krause said the only changes to Board Policy 4032, Local Bridge Inspection Funds, formerly B-19-08, were the inclusion of a purpose statement and legal authority.

 

Vice Chairman Coleman made a motion to approve Board Policy 4032, Local Bridge Inspection Funds. Member Gagner seconded the motion and it passed unopposed.

 

COO Carpenter proposed combining Board Policies B-19-01, Construction of State Highways in Cities and B-14-08, Movement of Utilities. The new policy, 4029, Cooperative Agreement for Construction of State Highways, better defines responsibilities when construction projects impact utilities. The corresponding administrative policy provides guidance when projects involve utilities and when utility work creates a hardship.

 

Member Kempton made a motion to approve Board Policy 4029, Cooperative Agreement for Construction of State Highways. Member Vassar seconded the motion and it passed unopposed.

 

Aeronautics Administrator (AA) Mike Pape presented Board Policy 4034, Charter or Rented Aircraft and Pilot’s Requirements, formerly B-27-01. The only changes were the addition of the purpose statement and legal authority. Changes to the corresponding administrative policy were reviewed.

 

Member Kempton made a motion to approve Board Policy 4034, Charter or Rented Aircraft and Pilot’s Requirements. Member Gagner seconded the motion and it passed unanimously.

 

AA Pape summarized minor revisions to Board Policy 4035, Coordination with Aeronautics Advisory Board, formerly B-27-02. The corresponding administrative policy was also reviewed.

 

Vice Chairman Coleman made a motion to approve Board Policy 4035, Coordination with Aeronautics Advisory Board. Member Kempton seconded the motion and it passed unopposed.

 

AA Pape proposed changes to Board Policy 4036, State Aircraft Operation, formerly B-27-06.

 

Member Gagner made a motion to approve Board Policy 4036, State Aircraft Operation. Vice Chairman Coleman seconded the motion and it passed unopposed.

 

AA Pape presented revisions to Board Policy 4037, Aeronautical Activities, formerly B-27-07. Some members expressed concern with language in the Board and corresponding administrative policies related to providing assistance with land use issues and also on the definition of terms such as airport, airstrip, and airfield. The policy was held for further review.

 

 

            WHEREUPON, the Idaho Transportation Board’s regular monthly meeting officially adjourned at 4:00 PM.

 

   _____________signed_______________

JERRY WHITEHEAD, Chairman

Idaho Transportation Board

Read and Approved

October 24, 2013

Boise, Idaho

Page Last Modified: 10/25/2013 4:07:18 PM

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