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CAU Bulletins

 

BULLETINS

 

    Standard Drawing Updates  (12-8-14)
    Standard Drawing Updates  (7-14-14)
    Standard Drawing Updates  (12-9-13)
    The Work Zone Safety and Mobility Program - Reminder (11-14-13)
    Estimator Catalog Update  (10-28-13)
    Standard Drawing Updates  (6-10-13)
    Standard Drawing Updates  (2-13-13)
    Standard Drawing Updates  (12-23-11) (Revised 1-10-12)
    Electronic Documents Notification  (11-17-11)

    Standard Drawing Updates  (12-22-10) 
    Sign Design Software Information (11-20-09)
    Information on use of Single Diagonal Curb Ramps  (9-14-09)
    Explanation of FCCM rate usage on agreements   (7-24-09)
    Explanation of revisions to agreement attachments   (7-2-09)
    ITD CADD Standards Update  (10-17-08)
    Estimator Update  (10-17-08)
    ITD/ACEC Materials Liaison Committee - March 12, 2008 Meeting Minutes  (6-26-08)
    ITD/ACEC Materials Liaison Committee - December 5, 2007 Meeting Minutes  (3-25-08)

     ITD/ACEC Materials Liaison Committee - September 12, 2007 Meeting Minutes  (12-4-07)
   
ITD/ACEC Materials Liaison Committee - June 13, 2007 Meeting Minutes  (9-20-07)
   
ITD/ACEC Materials Liaison Committee - March 13, 2007 Meeting Minutes  (6-25-07)
   
ITD/ACEC Materials Liaison Committee - December 6, 2006 Meeting Minutes  (3-14-07)
   
ITD/ACEC Materials Liaison Committee - September 13, 2006 Meeting Minutes  (12-7-06)
    Electronic Phase Report Submittal Requirements
  (12-1-06)
   
ITD/ACEC Materials Liaison Committee - June 8, 2006 Meeting Minutes  (9-12-06)
   
ITD/ACEC Materials Liaison Committee - March 8, 2006 Meeting Minutes  (6-13-06)
   
2006 Excellence in Highway Design Awards
   
ITD/ACEC Materials Liaison Committee - December 7, 2005 Meeting Minutes  (3-8-06)
   
ITD/ACEC Materials Liaison Committee - June 8, 2005 Meeting Minutes  (8-29-05)
    New Wage Rate Cap  (7-5-05)
    2003 MUTCD Adopted  (4-21-05)
   
ITD/ACEC Materials Liaison Committee - March 9, 2005 Meeting Minutes  (4-21-05)
   
ITD/ACEC Materials Liaison Committee - December 8, 2004 Meeting Minutes  (3-15-05)
    2004 Green Book Available
    ACEC / ITD Meeting - September 15, 2004
    ACEC / ITD Materials Subcommittee Meeting - Status of Topics  (09-22-04)
    Design Manual Revision - Typical Sections (Aggregate size call-out)  (07-29-04)
    2004 Standard Specifications for Highway Construction Manual (03-19-04)
    MUTCD - Millennium Edition (01/07/03)   
    Procedural Change for Solicitations  (11/12/02)
    2001 AASHTO Greenbook
    Revision to Term Agreement (07/01/02)
    Revision to Term Agreement (09/27/02)  

 

11-15-13 Reminder that design and construction of all projects on the State Highway System and all other projects funded with Federal Aid must comply with the requirements of the Work Zone Safety and Mobility Program.  The guide for this program can be viewed and downloaded at the following web site: http://itd.idaho.gov/manuals/ManualsOnline.htm 
11-17-11

CAU, in an effort to modernize its processes, will be distributing consultant professional agreement documents electronically. The use of electronic documents will not only reduce the waste of natural resources and overhead costs, but will expedite the agreement process.  Should unforeseen circumstance, such as large electronic file size or e-mail constraints, prevent delivery of electronic documents, hardcopy documents will be used. Please address all questions or comments regarding this notification to the Consultant Administration Unit.

11-19-09 See Sign Design Software Memo for information on designing signs for the Idaho Transportation Department.  SignCAD Software Standards are contained in the Sign Design Manual located at http://itd.idaho.gov/highways/ .
7-24-09 Facilities Capital Cost of Money (FCCM) will be approved separately from the overhead rate when calculated on the overhead rate report.  According to FAR paragraph 15.404-4(c)(3), fixed fee cannot be calculated on FCCM.  FCCM is to be calculated on direct labor only and listed separately on the cost summary sheet.  
7-2-09 Attachments 1, 1A, and 1L have been revised by adding a new paragraph, which reads as follows: 

EMPLOYEE ELIGIBILITY   The Consultant warrants and takes the steps to verify that it does not knowingly hire or engage persons not authorized to work in the United States; and that any misrepresentation in this regard or any employment of person not authorized to work in the United States constitutes a material breach and shall be cause for the imposition of monetary penalties up to five percent (5%) of the contract price, per violation, and/or termination of its contract.
6-26-08 ITD/ACEC Materials Liaison Committee - March 12, 2008 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

3-26-08 ITD/ACEC Materials Liaison Committee - December 5, 2007 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

12-4-07 ITD/ACEC Materials Liaison Committee - September 12, 2007 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

9-18-07 ITD/ACEC Materials Liaison Committee - June 13, 2007 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

6-26-07 ITD/ACEC Materials Liaison Committee - March 13, 2007 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

3-14-07 ITD/ACEC Materials Liaison Committee - December 6, 2006 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

12-7-06 ITD/ACEC Materials Liaison Committee - September 13, 2006 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

12-1-06 Electronic Phase Report Submittals

All materials phase reports are required to be submitted in Adobe (pdf) format, either on CD or DVD, or by posting on an internet file transfer (FTP) site.  Click here for the Procedures for Electronic Phase Report Submittals.  Contact your project manager for additional information, including access to the FTP site.
9-12-06 ITD/ACEC Materials Liaison Committee - June 8, 2006 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

6-13-06 ITD/ACEC Materials Liaison Committee - March 8, 2006 Meeting Minutes

      Click here for meeting minutes  (.pdf file)

5-8-06 Nominations are being sought for the 2006 Excellence in Highway Design Awards.  Information is available at http://www.fhwa.dot.gov/eihd/2006/award.cfm.  Deadline for submission of nominations on-line is June 23, 2006.
3-8-06 ITD/ACEC Materials Liaison Committee - December 7, 2005 Meeting Minutes

 -  The procedure under development for electronic submittal of Phase Reports was discussed.  Reports will be stored at the Districts using a “project builder” system.  A package should be rolled out to the Districts when developed.  Training will be developed.  Technical issues of the procedure were discussed.

 -  New calculation of pile structural capacity using AASHTO LRFD procedures was discussed.  A preliminary handout was provided.  Resistance factors on the last page of the handout may be high.

 -  The Phase III Materials Report was discussed.  Typical sections do not need to show widths for approval of the Phase III Report.  July 2006 is the next opportunity to submit changes to the Phase III Report to FHWA.  Edge drains were discussed.  Smoothness Schedule is not fixed, it may be changed on a project specific basis if justified.

  -  Possible elimination of the estimating basis on the plans was discussed.  Recent DRB resolutions have been favoring the Contractor.  Updated Materials Manual language for the Phase III Report will be provided if this is pursued.

 -  Geotechnical participation in Final Design Review was discussed.  A possible letter for sign-off of consultants as having reviewed the plans was discussed.  At this time, Roadway Design feels such a letter is not needed.  Also, WAQTC /ACEC training calendar for District 3 was reviewed.  Superpave training dates were identified.

 -  The next meeting is scheduled for noon on Wednesday, March 8, 2006.

8-29-05

ITD/ACEC Materials Liaison Committee - June 8, 2005 Meeting Minutes

- A committee has been formed to look at review, approval, and archiving Materials Phase Reports electronically.

- ITD is considering one consultant to manage GARVEE projects.

- Proposed additions to the Design Manual regarding geotechnical subconsultant participation in Final Design Review were discussed. 

- The District 3 Special Provision for Geotextile Lined Structural Backfill was discussed.

7-5-05 New Wage Rate Cap

The Idaho Transportation Department has increased the maximum hourly wage rate for professional agreements to $60.00 per hour.

This increase is effective July 1, 2005.  It is not retroactive and will only apply to work performed after July 1, 2005.  This rate increase will in no way increase the not-to-exceed amount of any existing agreement.

4-21-05 2003 MUTCD Adopted

The 2003 Edition of the  Manual on Uniform Traffic Control Devices (MUTCD) has been adopted effective April 1 , 2005.  It should be used as the standard for all projects advertised after that date. 

The 2003 MUTCD can be viewed online at http://mutcd.fhwa.dot.gov.  This site also contains information on ordering hard copies of the manual.
4-21-05 ITD/ACEC Materials Liaison Committee - March 9, 2005 Meeting Minutes  

 - As a reminder, the Project Development Conference will be held on April 7 & 8.

-          Association Management Services (AMS) has been retained to administer WAQTC written exams.  A schedule for exams was announced.

-          Procedures for incorporating sub-consultant review of project plans were discussed.  It is anticipated ITD project managers will coordinate this for projects. 

 -          An update of the Standard Costs for the Life Cycle Cost Analysis spreadsheet has been submitted to the districts for comment. 

-          A schedule for environmental inspection, cultural resources, and storm water erosion control classes was announced.

 -          The District 3 Special Provision for Geotextile Reinforced Abutment Backfill was discussed.  Copies of the Special Provision and a detail drawing were provided.  Use of this Special Provision, must be discussed in the Phase IV Materials Report.

 -          There is discussion of a possible consultant contract to handle overflow of materials report review responsibilities.

 -          Erodibility issues were discussed in regards to the BMP Manual update and report development.  This issue will be revisited next meeting.

 -          Regarding “Fast track” projects, the assumptions for the proposed scope of work should be stated in as much detail as possible.  The consultants asked that the vague or preliminary nature of information available for defining scope of work and estimating proposed man-days be considered by ITD during project negotiations.

 -          The next meeting is scheduled for Wednesday, June 8, 2005. 

3-15-05

ITD/ACEC Materials Liaison Committee - December 8, 2004 Meeting Minutes

  -  The Project Development Conference was discussed.  Event schedule is April 6 & 7 at the Boise Center on the Grove. The central topic will be “Context Sensitive Design”. A dinner/award banquet will be held on the 6th.

  -  Consultant participation with WAQTC was discussed.  Issues include consultant sharing of duties with ITD in the certification of WAQTC personnel, locations for test facilities administration and storage of exams. Proctors need to have the WAQTC qualification or demonstrated field experience. The 3 main duties were defined as Practical Exam, Written Exam, and Program Administration. A cost estimate sheet was distributed.  Insurance requirements may be a concern.  All proposals will be considered.  AGC has discussed mobile trailers to cover the state. This may need the ACEC to make that happen. The approach will have to be a multi-prong effort.

  -  SP’s need to be clear and measurement items well defined. Central Materials is in the process of collecting the SP’s that are currently in use, so they can be put on the ITD intranet for access by the ITD Materials Engineers. Web access to this collection of current SP’s is still not available to consultants.

  -  A schedule for erosion control and environmental classes was announced.

  -  Involvement of Geotechnical Consultants in the Design Review Process was discussed.  This is a non-negotiable contractual obligation in the prime agreement. Documentation that the geotechnical consultant reviewed the final design plans and specifications including a letter of completion signed by the Prime and geotechnical consultants was suggested. The appropriate time to remind the prime consultant that geotech review is needed may be during publication of the Phase V Report (final). It was agreed that the prime consultant controls the project schedule and is responsible for this aspect of the contract. A budget line item was recommended to be set for this and tracked on the CPM. LHTAC projects should include this review.

  -  It was announced that the new design CD was issued this week. Go to “doing business with ITD” section of the ITD web site to get on the distribution list for the CD.

  -  WINFLEX Training classes will be on 12/15 (& 12/22, if needed), with up to 12 people per class. Bring your own laptop. No changes to the current program are anticipated in the near future. The Modulus 6.0 program will be reviewed for potential adoption.

 

1-13-05 2004 Green Book Available

The 2004 Edition of A Policy on Geometric Design of Highways and Streets (the Green Book) is now available.  You can begin using the new Green Book to support your design activities in accordance with the Design Manual.  For ordering information, contact AASHTO at (202) 624-5800.
 
1-10-05

ITD/ACEC - Idaho Meeting
September 15, 2004

 -Geotechnical consultants should remind project managers of geotechnical consultant involvement during Final Design/PS&E Review at the time the Phase V report is prepared.

 - Geotechnical consultant involvement be addressed in the list of final design review items.  The prime consultant could include a cover letter with signatures of subconsultants when submitting the final design to ITD for Review.  Central Materials will pursue this.  This topic may be on the agenda for upcoming Project Development conference.

 -For federally funded off-system route projects, ITD recommends using chart in Materials Manual to estimate TI.  Method of obtaining design traffic data should be discussed in the Materials Report.

 -Input was requested regarding topics and presenters for the upcoming Project Development Conference in April 2005.

 -Pavement and Geotechnical related Special Provisions should include Materials Acceptance Requirements as outlined for the Materials Phase V Report in the recently published Manuals CD.

 -Updated Life Cycle Cost Analysis program is in the debugging stage.

 -Additional Materials Special Provisions are being reviewed for inclusion on the Materials intranet website.  Districts will be contacted to provide additional Special Provisions to be posted.

 -Consultant participation in the WAQTC technician qualification examination program is under consideration.

 -WINFLEX training was held in mid-December.
 

9-21-04 ACEC / ITD Materials Subcommittee Meeting - Status of Topics

Following is a status of the topics discussed at the March 11, 2004, ACEC / ITD Materials Subcommittee Meeting:

·        WinFlex (pavement design)  training was recently conducted.  Another training session possibly in the fall or winter is under consideration.

·        A revised format for Special Provisions addressing testing requirements will be included in the revised Phase V format in the new Manuals CD.  At this time, the new format is intended for pavement and geotechnical related Special provisions only.

·        Pavement and geotechnical related Special Provisions and modifications to specifications are available from the Materials page in the ITD internal website.  Contact either District or HQ Materials to obtain the latest specifications.

·        Development of the revised Life Cycle Cost Analysis program is ongoing.

·        New Section 400 Guidelines for Investigations is completed and will be in the Materials Manual in the new Manuals CD.

·        A special ACEC / ITD subcommittee devoted to the Construction Engineering and Inspection (CE&I) process is anticipated.

·        Development of projects using SuperPave is expected.

Headquarters Materials has undergone reorganization.  The Pavement Engineer position has become two positions, Pavement Development Engineer and Pavement Operations Engineer.

7-29-04

Design Manual Revision

Typical Sections – Aggregate size call-out

A review of Design Manual Figure C-06 indicates that the aggregate size call-out is required for the base aggregate, but not necessarily for the plantmix.  Even though the size is called out in the estimating data, this is no longer considered adequate.  The Design Manual will be updated accordingly.  In the interim, please notice that aggregate size should be called out on the typical sections for base and plantmix courses.

3-19-04 The 2004 Standard Specifications for Highway Construction manual is now available.  All projects submitted for PS&E on or after June 1, 2004, must conform to the 2004 manual.  For projects submitted for PS&E prior to June 1, 2004, use of the 1999 manual (with current supplementals) is acceptable.  To obtain a copy of the 2004 manual, contact the Roadway Design Section at (208)
334-8430, or toll free at 1-800-732-2098.

 
1-7-03

Adoption of the Millennium Edition of the Manual on Uniform Traffic Control Devices (MUTCD) (including 19 exceptions) was approved by the Idaho Transportation Board effective January 17, 2003.  The new manual with the indicated exceptions should be used after that date. 

There are a significant number of changes in the new manual.  Therefore, training is being developed by the Idaho Technology Transfer (T2) Center.  This training will be offered at numerous locations around the State starting after the first of the year.  For information on training, contact the T2 Center at (800) 393-7289 (in-state only) or (208) 885-4334.  The revised rule is accessible through the state home page at the following address:

http://www2.state.id.us/adm/adminrules/rules/idapa39/0341.pdf

If you have any questions, please contact the Idaho Transportation Department's Traffic Section at (208) 334-8555.

 

11-12-02

Effective November 12, 2002, all project solicitations will be posted on this Web site.  Written notices will no longer be mailed to the consultants.

Solicitations will be posted on Tuesdays and Thursdays, no later than 1:00 p.m.  It is recommended that consultants check this site on a regular basis.

 

5-7-02 TO ALL CONSULTANTS:
The 2001 AASHTO Greenbook has been officially adopted by the Federal Highway Administration. Effective immediately, it shall be used on all projects that are designed to AASHTO Standards. The next update of the ITD Design Manual will reflect this change.

 
7-1-02 REVISION TO TERM AGREEMENT

TO ALL CONSULTANTS
RE: Revision to Attachment No. 2
The Consultant Agreement Specifications (Attachment No. 2) have been revised as follows:

VII. MISCELLANEOUS PROVISIONS

P. CIVIL RIGHTS ACT

During the performance of work covered by this Agreement, the Consultant for themselves, their assignees and successors interest agree as follows:

1. Compliance With Regulations. The Consultant shall comply with all regulations of the United States Department of Transportation relative to Civil Rights, with specific reference to Title 49 CFR Part 21, Title VI of the Civil Rights Act of 1964 as amended, and Title 23 CFR Part 230 as stated in the ITD Civil Rights Special Provisions.

A copy of this letter should be attached to the Term Agreement for reference.

 
9-27-02

REVISION TO TERM AGREEMENT

September 27, 2002

TO ALL CONSULTANTS
RE:       Revision to Attachment No. 2
The Consultant Agreement Specifications (Attachment No. 2) have been revised as follows: 

VII.      MISCELLANEOUS PROVISIONS 

H.         OWNERSHIP OF DOCUMENTS

All material acquired or produced by the Consultant in con­junction with the preparation of the plans, study, or report, shall become the property of, and be delivered to, the State without restrictions or limitations of their further use.  However, in any case, the Consultant has the right to make and retain copies of all data and documents for project files.  All material acquired or produced by the Consultant under this contract may be public records under the Idaho Public Records Act.  Reference Idaho Code Section 9-338(9).   

A copy of this letter should be attached to the Term Agreement for reference.

 

 

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