BULLETINS

CAU, in an effort to modernize its processes, will be distributing consultant professional agreement documents electronically. The use of electronic documents will not only reduce the waste of natural resources and overhead costs, but will expedite the agreement process.  Should unforeseen circumstance, such as large electronic file size or e-mail constraints, prevent delivery of electronic documents, hardcopy documents will be used. Please address all questions or comments regarding this notification to the Consultant Administration Unit.

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

      Click here for meeting minutes  (.pdf file)

 -  The procedure under development for electronic submittal of Phase Reports was discussed.  Reports will be stored at the Districts using a “project builder” system.  A package should be rolled out to the Districts when developed.  Training will be developed.  Technical issues of the procedure were discussed.

 -  New calculation of pile structural capacity using AASHTO LRFD procedures was discussed.  A preliminary handout was provided.  Resistance factors on the last page of the handout may be high.

 -  The Phase III Materials Report was discussed.  Typical sections do not need to show widths for approval of the Phase III Report.  July 2006 is the next opportunity to submit changes to the Phase III Report to FHWA.  Edge drains were discussed.  Smoothness Schedule is not fixed, it may be changed on a project specific basis if justified.

  -  Possible elimination of the estimating basis on the plans was discussed.  Recent DRB resolutions have been favoring the Contractor.  Updated Materials Manual language for the Phase III Report will be provided if this is pursued.

 -  Geotechnical participation in Final Design Review was discussed.  A possible letter for sign-off of consultants as having reviewed the plans was discussed.  At this time, Roadway Design feels such a letter is not needed.  Also, WAQTC /ACEC training calendar for District 3 was reviewed.  Superpave training dates were identified.

 -  The next meeting is scheduled for noon on Wednesday, March 8, 2006.

ITD/ACEC Materials Liaison Committee - June 8, 2005 Meeting Minutes

- A committee has been formed to look at review, approval, and archiving Materials Phase Reports electronically.

- ITD is considering one consultant to manage GARVEE projects.

- Proposed additions to the Design Manual regarding geotechnical subconsultant participation in Final Design Review were discussed. 

- The District 3 Special Provision for Geotextile Lined Structural Backfill was discussed.

This increase is effective July 1, 2005.  It is not retroactive and will only apply to work performed after July 1, 2005.  This rate increase will in no way increase the not-to-exceed amount of any existing agreement.

 - As a reminder, the Project Development Conference will be held on April 7 & 8.

-          Association Management Services (AMS) has been retained to administer WAQTC written exams.  A schedule for exams was announced.

-          Procedures for incorporating sub-consultant review of project plans were discussed.  It is anticipated ITD project managers will coordinate this for projects. 

 -          An update of the Standard Costs for the Life Cycle Cost Analysis spreadsheet has been submitted to the districts for comment. 

-          A schedule for environmental inspection, cultural resources, and storm water erosion control classes was announced.

 -          The District 3 Special Provision for Geotextile Reinforced Abutment Backfill was discussed.  Copies of the Special Provision and a detail drawing were provided.  Use of this Special Provision, must be discussed in the Phase IV Materials Report.

 -          There is discussion of a possible consultant contract to handle overflow of materials report review responsibilities.

 -          Erodibility issues were discussed in regards to the BMP Manual update and report development.  This issue will be revisited next meeting.

 -          Regarding “Fast track” projects, the assumptions for the proposed scope of work should be stated in as much detail as possible.  The consultants asked that the vague or preliminary nature of information available for defining scope of work and estimating proposed man-days be considered by ITD during project negotiations.

 -          The next meeting is scheduled for Wednesday, June 8, 2005. 

ITD/ACEC Materials Liaison Committee - December 8, 2004 Meeting Minutes

  -  The Project Development Conference was discussed.  Event schedule is April 6 & 7 at the Boise Center on the Grove. The central topic will be “Context Sensitive Design”. A dinner/award banquet will be held on the 6^th.

  -  Consultant participation with WAQTC was discussed.  Issues include consultant sharing of duties with ITD in the certification of WAQTC personnel, locations for test facilities administration and storage of exams. Proctors need to have the WAQTC qualification or demonstrated field experience. The 3 main duties were defined as Practical Exam, Written Exam, and Program Administration. A cost estimate sheet was distributed.  Insurance requirements may be a concern.  All proposals will be considered.  AGC has discussed mobile trailers to cover the state. This may need the ACEC to make that happen. The approach will have to be a multi-prong effort.

  -  SP’s need to be clear and measurement items well defined. Central Materials is in the process of collecting the SP’s that are currently in use, so they can be put on the ITD intranet for access by the ITD Materials Engineers. Web access to this collection of current SP’s is still not available to consultants.

  -  A schedule for erosion control and environmental classes was announced.

  -  Involvement of Geotechnical Consultants in the Design Review Process was discussed.  This is a non-negotiable contractual obligation in the prime agreement. Documentation that the geotechnical consultant reviewed the final design plans and specifications including a letter of completion signed by the Prime and geotechnical consultants was suggested. The appropriate time to remind the prime consultant that geotech review is needed may be during publication of the Phase V Report (final). It was agreed that the prime consultant controls the project schedule and is responsible for this aspect of the contract. A budget line item was recommended to be set for this and tracked on the CPM. LHTAC projects should include this review.

  -  It was announced that the new design CD was issued this week. Go to “doing business with ITD” section of the ITD web site to get on the distribution list for the CD.

  -  WINFLEX Training classes will be on 12/15 (& 12/22, if needed), with up to 12 people per class. Bring your own laptop. No changes to the current program are anticipated in the near future. The Modulus 6.0 program will be reviewed for potential adoption.

ITD/ACEC - Idaho Meeting
September 15, 2004

 -Geotechnical consultants should remind project managers of geotechnical consultant involvement during Final Design/PS&E Review at the time the Phase V report is prepared.

 - Geotechnical consultant involvement be addressed in the list of final design review items.  The prime consultant could include a cover letter with signatures of subconsultants when submitting the final design to ITD for Review.  Central Materials will pursue this.  This topic may be on the agenda for upcoming Project Development conference.

 -For federally funded off-system route projects, ITD recommends using chart in Materials Manual to estimate TI.  Method of obtaining design traffic data should be discussed in the Materials Report.

 -Input was requested regarding topics and presenters for the upcoming Project Development Conference in April 2005.

 -Pavement and Geotechnical related Special Provisions should include Materials Acceptance Requirements as outlined for the Materials Phase V Report in the recently published Manuals CD.

 -Updated Life Cycle Cost Analysis program is in the debugging stage.

 -Additional Materials Special Provisions are being reviewed for inclusion on the Materials intranet website.  Districts will be contacted to provide additional Special Provisions to be posted.

 -Consultant participation in the WAQTC technician qualification examination program is under consideration.

 -WINFLEX training was held in mid-December.
 

Following is a status of the topics discussed at the March 11, 2004, ACEC / ITD Materials Subcommittee Meeting:

·        WinFlex (pavement design)  training was recently conducted.  Another training session possibly in the fall or winter is under consideration.

·        A revised format for Special Provisions addressing testing requirements will be included in the revised Phase V format in the new Manuals CD.  At this time, the new format is intended for pavement and geotechnical related Special provisions only.

·        Pavement and geotechnical related Special Provisions and modifications to specifications are available from the Materials page in the ITD internal website.  Contact either District or HQ Materials to obtain the latest specifications.

·        Development of the revised Life Cycle Cost Analysis program is ongoing.

·        New Section 400 Guidelines for Investigations is completed and will be in the Materials Manual in the new Manuals CD.

·        A special ACEC / ITD subcommittee devoted to the Construction Engineering and Inspection (CE&I) process is anticipated.

·        Development of projects using SuperPave is expected.

Headquarters Materials has undergone reorganization.  The Pavement Engineer position has become two positions, Pavement Development Engineer and Pavement Operations Engineer.

Design Manual Revision

Typical Sections – Aggregate size call-out

A review of Design Manual Figure C-06 indicates that the aggregate size call-out is required for the base aggregate, but not necessarily for the plantmix.  Even though the size is called out in the estimating data, this is no longer considered adequate.  The Design Manual will be updated accordingly.  In the interim, please notice that aggregate size should be called out on the typical sections for base and plantmix courses.

Adoption of the Millennium Edition of the Manual on Uniform Traffic Control Devices (MUTCD) (including 19 exceptions) was approved by the Idaho Transportation Board effective January 17, 2003.  The new manual with the indicated exceptions should be used after that date. 

There are a significant number of changes in the new manual.  Therefore, training is being developed by the Idaho Technology Transfer (T2) Center.  This training will be offered at numerous locations around the State starting after the first of the year.  For information on training, contact the T2 Center at (800) 393-7289 (in-state only) or (208) 885-4334.  The revised rule is accessible through the state home page at the following address:

http://www2.state.id.us/adm/adminrules/rules/idapa39/0341.pdf

If you have any questions, please contact the Idaho Transportation Department's Traffic Section at (208) 334-8555.

 

Effective November 12, 2002, all project solicitations will be posted on this Web site.  Written notices will no longer be mailed to the consultants.

Solicitations will be posted on Tuesdays and Thursdays, no later than 1:00 p.m.  It is recommended that consultants check this site on a regular basis.

 

REVISION TO TERM AGREEMENT

September 27, 2002

TO ALL CONSULTANTS
RE:       Revision to Attachment No. 2
The Consultant Agreement Specifications (Attachment No. 2) have been revised as follows: 

VII.      MISCELLANEOUS PROVISIONS 

H.         OWNERSHIP OF DOCUMENTS

All material acquired or produced by the Consultant in con­junction with the preparation of the plans, study, or report, shall become the property of, and be delivered to, the State without restrictions or limitations of their further use.  However, in any case, the Consultant has the right to make and retain copies of all data and documents for project files.  All material acquired or produced by the Consultant under this contract may be public records under the Idaho Public Records Act.  Reference Idaho Code Section 9-338(9).   

A copy of this letter should be attached to the Term Agreement for reference.