MILEAGE RATE

Effective January 1, 2009

Passenger Vehicle mileage reimbursable @ .55 cents per mile.  

1. Unless otherwise specified, the per diem locality is defined as “all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries.”
   
   
2. Per diem localities with county definitions shall include “all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties.”
   
   
3. The maximum rates listed above are prescribed for reimbursement of per diem expenses incurred during official travel. The amount shown in column (a) is the maximum that will be reimbursed for lodging expenses excluding taxes. The M&IE rate shown in column (b) is a fixed amount allowed for meals and incidental expenses covered by per diem. The per diem payment calculated in accordance with lodging expenses plus the M&IE rate may not exceed the maximum per diem rate shown in column (c). Seasonal rates apply during the periods indicated.
   
   
4. The standard rate of $109 ($70 for lodging and $39 for M&IE) applies to all per diem localities not listed in the attachment.
   
   
5. Vehicle travel.  Distances between points traveled shall be as shown in standard highway mileage guides or actual miles driven as determined from odometer readings. (Actual odometer readings need not be shown on invoices, but the firm should have a system or method for tracking this.) Any substantial deviations from distances shown in the standard highway mileage guides shall be explained. The mileage rate as authorized or approved may be paid from whatever point the employee or other person rendering service to the Department begins his/her journey.
   
   
6. Consultants are eligible for meal and lodging expense reimbursement when assignments are beyond 50 miles of official station of duty as defined by the Idaho Transportation Department, and personnel are in travel status for more than 12 hours.
    
7. To qualify for partial per-diem reimbursement, the employee must depart from or return to the official duty station by the following times:
    

   ·         Breakfast:  Employee must depart for travel at 7:00 am or before, or return from travel at 8:00 am or after

   ·         Lunch:  Employee must depart for travel at 11:00 am or before, or return from travel at 2:00 pm or after.

   ·         Dinner:  Employee must depart for travel at 5:00 pm or before, or return from travel at 7:00 pm or after.

    

Consultant Administration Unit Policies