Each consultant who anticipates performing services for the Idaho Transportation Department (ITD) is required to submit an overhead rate review or audit on a yearly basis. That review or audit must be based on financial information no older than two years. Audited overhead rates are required for consultants who work with ITD on agreements and accumulated work tasks which are $250,000 and greater. A reviewed overhead rate report is acceptable for consultants who work on smaller contracts between $100,000 and $250,000.

Facilities Capital Cost of Money (FCCM) will be approved separately from the overhead rate when calculated on the overhead rate report.  According to FAR paragraph 15.404-4(c)(3), fixed fee cannot be calculated on FCCM.  FCCM is to be calculated on direct labor only and listed separately on the cost summary sheet.  

The Overhead Guidelines for Consultants is available to assist consulting firms and their independent accountants in understanding requirements when performing accounting system reviews and providing overhead rate reports.  These guidelines were updated in November 2007.  Click here for a summary of revisions from the previous version of the guidelines.  For questions regarding the overhead rate policy, please send an e-mail to  holly.mcclure@itd.idaho.gov.

Consultant Administration Unit Policies