CAU Frequently Asked Questions
Frequently Asked Questions
Q. What is a Term
A. The purpose of Term Agreements is for the Department to
pre-qualify consultants who will be available to perform services as
the need arises. The "term" of a Term Agreement is usually
2 years. Should the Department decide to utilize a consultant under
the Term Agreement, a Work Task Agreement will be negotiated and
written. A list of consultants with a current Term Agreement is
maintained by the CAU for use by the Department and Local Agencies
to select consulting firms for professional services.
do I get on the Term Agreement List?
A. The Department solicits proposals for Term Agreements
on a continuous basis. Term agreements use a qualification-based selection
procedure to pre-qualify consultants in specific categories of
Click here to go to the current Term Agreement
do I get an approved overhead rate?
A. The consultant's overhead rates must be developed by an
independent audit or review following parameters established in the
revised 2009 AASHTO Audit Guide
Click here to access additional information regarding overhead
I am a one-person firm without an overhead rate. Can I still work
for the Department?
A. In the absence of an audited overhead rate, fair and
reasonable rates should be negotiated. These loaded hourly rates,
that include all overhead and fees, become the hourly charge out
rates for time worked directly on the project.
What are "certified hourly rates"?
A. A current list providing each employee's name, job title,
and raw (unburdened) hourly rate. The list is followed by a
statement, certifying the information as true and accurate, signed
and dated by a company official.
Certified Hourly Wage Rates should follow the
and must be provided in .pdf file format by e-mail to
The file name shall be the company name followed by the
month and year (ConsultantName02/05).
The certified hourly rates document
is kept confidential for use by the CAU, Internal Review,
and Agreement Administrators to review cost estimates and invoices.
can I get work for the Department?
Department follows Federally mandated qualification-based
selection procedures for professional services. Individual
project solicitations are utilized to select firms for
projects greater than $500,000. These solicitations
are posted on this web site in Open Solicitations.
Department also utilizes the Term Agreement List to select
consultants for agreements less than $500,000. Term Agreements use a qualification-based
selection procedure to pre-qualify consultants in specific
categories of expertise. Consultants may be selected from the Term
Agreement list to perform professional services for the Department
and for local municipalities on projects involving federal funding.
When are supplemental agreements allowed?
A. A supplemental agreement may be used to modify a
Professional Agreement. Supplemental agreements are usually used to
add work, address changes to the work, or change the agreement
amount. Supplemental agreements cannot be written for Work Tasks
(agreements written under a Term Agreement). A new Work Task must be
prepared for the additional work.
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