ITD Communication Portal
Level-by-Level Description of Budget Estimates
These tables provide a framework for approximate budgets that contractor or third-party public involvement and communication support may propose, based on the requested level of outreach. Estimated Direct Expenses represents costs associated with performing recommended methods of public outreach, with our without consultant support.
For users that would prefer a POP Level specific public involvement guide, complete with definitions of tools and techniques, the POP Level Reference Guides was developed. This guide pulls the relevant information from the ITD Guide to Public Involvement and collects it in customized guides for each POP Level.
Quick Links
Click the links below to navigate to the
main topics of this chapter.
POP STEPS
1. Select appropriate track
2. Answer questions and get your score
3. Check score for accuracy in Typical Project Descriptions
4. Save out your completed questions and answers .pdf
5. Review Budget Estimates and Staffing & Tools
6. Save appropriate POP Level Reference Guide
7. Begin and continually update POP Tracking Workbook
Environmental & Design, Construction
Estimates reflect potential costs for each project phase: Environmental/Design and Construction
| POP Level | Estimated Third-Party Contract Budget* | Estimated Direct Expenses** | Notes |
|---|---|---|---|
Level 1 |
Under $5,000 | $0-$500 | May be construction contractor bid item. |
Level 2 |
$3,000-$15,000 | $0-$500 | May be construction contractor bid item. |
Level 3 |
$10,000-$50,000 | $200-$5,000 | Assumes more rigorous third-party effort during environmental and design phases. |
Level 4 |
$30,000-$100,000 | $1,000-$10,000 | May include third-party support in all phases, with potential change at construction phase. Coordinate with Public Involvement Coordinator to determine cost estimate. |
Level 5 |
$100,000 + | $5,000-$50,000 | Full-scale third-party support recommended in all phases, preferably with the same third-party entity throughout. Work with Public Involvement Coordinator to determine cost estimate and coordinate ITD staff-consultant tasks. |
* Assumes total labor associated with contract public involvement and communication support in each project phase. 2012 dollars are reflected in estimates, add 10% each year after 2012 for inflation.
** Does not consider signage, VMS boards, flagger support, temporary signals, or any other on-the-ground expenses associated with roadway construction and impacts.
Corridor Plan
| POP Level | Estimated Third-Party Contract Budget* | Estimated Direct Expenses | Notes |
|---|---|---|---|
Level 1 |
N/A | $0-$500 | Internal ITD Staff |
Level 2 |
N/A | $0-$500 | Internal ITD Staff |
Level 3 |
Under $50,000 | $200-$5,000 | District Planner and Office of Communication may be able to perform work based on current workload. May consider third-part support. |
Level 4 |
$30,000-$100,000 | $1,000-$10,000 | May include third-party support. Coordinate with Public Involvement Coordinator to determine cost estimate. |
Level 5 |
$75,000 + | $5,000-$50,000 | Full-scale third-party support recommended. Work with Public Involvement Coordinator to determine cost estimate and coordinate ITD staff-consultant tasks. |
* Assumes total labor associated with contract public involvement and communication support in each project phase. 2012 dollars are reflected in estimates, add 10% each year after 2012 for inflation.
Non-Construction Roadway Impacts
Estimates reflect potential costs for each project phase: Environmental/Design and Construction
| POP Level | Estimated Third-Party Contract Budget* | Estimated Direct Expenses** | Notes |
|---|---|---|---|
Level 1 |
N/A | $0-$500 | Internal ITD Staff |
Level 2 |
N/A | $0-$500 | Internal ITD Staff |
Level 3 |
Under $10,000 | $200-$5,000 | Permit Requestor likely to handle outreach needs with Office of Communication oversight. |
Level 4 |
$5,000-$30,000 | $1,000-$5,000 | If permit requestor is handling all outreach, assigned outreach tasks need to be clearly communicated and agreed upon. Office of Communication provides oversight but depending on current workload, may consider third-party support. |
Level 5 |
$50,000 + | $1,000-$5,000 | Third-party support recommended for major impact and extended closures. If permit requestor is handling all outreach, assigned outreach tasks need to be clearly communicated and agreed upon. Work with Public Involvement Coordinator to determine cost estimate and coordinate ITD staff-consultant tasks. |
* Assumes total labor associated with contract public involvement and communication support in each project phase. 2012 dollars are reflected in estimates, add 10% each year after 2012 for inflation.
** Does not consider signage, VMS boards, flagger support, temporary signals, or any other on-the-ground expenses associated with roadway construction and impacts.
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