ITD Communication Portal
POP Tracking Workbook
This POP Tracking Workbook is designed to help project teams track and document public involvement throughout the life of a project.
POP STEPS
1. Select appropriate track
2. Answer questions and get your score
3. Check score for accuracy in Typical Project Descriptions
4. Save out your completed questions and answers .pdf
5. Review Budget Estimates and Staffing & Tools
6. Save appropriate POP Level Reference Guide
7. Begin and continually update POP Tracking Workbook
Instructions for POP Tracking Workbook
- This POP Tracking Workbook is designed to help project teams track and document public involvement throughout the life of a project. This workbook asks specific questions about your project to help current and future projects teams:
- Easily locate and reference relevant files, documents and collateral
- Understand project history, trends and public opinions and attitudes
- One POP Tracking Workbook should be used for the life of a project (from Corridor Planning through Construction). Be sure to check project folders from past phases to determine if a Workbook has been started for your project.
- Visit this workbook regularly with your team throughout the project, noting the following as they occur:
- Changes in your POP Score
- Added team members
- Addition of major stakeholders
- Right-of-way impacts
- Major events and milestones that influenced public involvement, including controversies and successes
- Analysis of tools and techniques that worked/failed
- Continually save and update the following documents in your project folder:
- This workbook
- Completed POP questions
- Appropriate POP Level Reference Guides
- Other materials: brochures, advertisements, display boards, press releases, photos, graphics, etc.
This Workbook is different than the POP Level Reference Guides. The POP Level Reference Guides provide comprehensive information on public involvement requirements, including definitions, descriptions and examples of tools and techniques. Reference guides pull the relevant information from the ITD Guide to Public Involvement and collect it in customized reference guides for each POP Level.
ALWAYS REMEMBER TO RESAVE YOUR WORKBOOK BEFORE EXITING
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