Civil Rights

• Open DBE Directory
• DBE Search Instructions for using the DBE Directory

To qualify as a DBE, firms must:

• Be existing, operational, and “for profit”
• Operate independently; or, for subsidiaries, operate self-sufficiently
• Meet the Federal definition of a “small business concern”

In addition, firm owners must:

• Establish at least 51% real and substantial ownership
• Possess the power and expertise to control the daily operations and management of the firm
• Meet the Federal definition of “socially and economically disadvantaged”

• Apply for DBE Certification
• Common Mistakes in Applying for DBE Certification
• Idaho United Certification Program (UCP) Agreement

The Idaho Transportation Department recognizes its responsibility to ensure that Disadvantaged Business Enterprises (DBEs) have an equal opportunity to participate in the performance of USDOT-assisted contracts and subcontracts administered by ITD.

As part of its continuing effort to fulfill this responsibility, ITD follows a DBE Program Plan that reflects the requirements and guidance contained in 49 CFR 26. Additionally, this plan provides DBEs and other contractors with information on their responsibilities when it comes to USDOT-assisted contracts, as well as ITD’s implementation procedures.

• DBE Program Plan
• DBE Commitment Requirements: ITD-2396 Instructions & DBE examples – Primes must complete the ITD-2396 & supporting documentation by 5:00 pm on day of bid.
• DBE Participation Fiscal Year-to-Date

• ITD’s Proposed DBE Annual Participation Goal for FY2019-2020 FAA-Funded Projects
• ITD’s Proposed DBE Annual Participation Goal for FY2020-2022 FHWA-Funded Projects
• ITD’s Approved DBE Annual Participation Goal for FY2020-2022 FTA-Funded Projects

• 2017 ITD Disparity Study

The Idaho Transportation Department contracts with a DBE Supportive Service firm to provide supportive services to Idaho certified DBEs.

DBE Resources

• DBE Toolbox
• Idaho Small Business Development Center (SBDC)
• Idaho Procurement Technical Assistance Center (PTAC)
• Idaho Women’s Business Center
• U.S. Small Business Administration

ITD Diversity Tracking System Links (provided by B2GNow)

• B2GNow Customer Service, Technical Support and Inquiries
• Logging in and Accessing the System
• B2GNow Tracking System Vendor Training (Video)
• B2GNow Vendor Training Manual

The system is designed to automate vendor reporting requirements, empowering vendors to maintain accurate contact information, and submit sub-contract payment details online. The Diversity Management System is accessible to all firms doing business with ITD.

• Automated communication with contractors via email regarding compliance
• Submission of contractor utilization reports online
• Online verification of subcontractor payments
• Automated tracking of contract goals and participation
• Online ability to search for certified DBE firms using advanced keyword search capabilities
• Streamlined online DBE certification application process
• Online ability to search and view currently registered bidders
• Streamlined online bidder’s registration process

Through the online Bidder Registration’s process, ITD obtains a Bidders List of all prime and subcontractors bidding on USDOT-assisted contracts. A one-time registration is required from all bidders who seek to work on ITD projects. Afterwards, annual reminders are sent out to companies on the list to update the data fields as needed.

ITD’s Bidders List has the following information (49 CFR § 26.11(c)):

• Firm Name
• Firm Address
• Firm’s Status as a DBE or Non-DBE
• Age of the Firm
• Annual Gross Receipts of the Firm
• Owner’s race/gender
• Business Type
• NAICS Code(s)
• Preferred Geographical Work areas

Bidders List Registration

Before registering on ITD’s Bidders List, first make sure you have a vendor account in the overall Diversity Management System (also known as “B2GNow”) data tracking system.

• Instructions for the Bidder’s List Registration
• Go to the homepage at: https://itd.dbesystem.com and choose “Bidders List Registration”
  • To be on the safe side, search the database first to make sure you’re not already in the overall system.
    • B2GNow is used by many other states.
  • If you can’t “find” yourself on the list, you will need to create a vendor account for yourself.
    • Have information like your Federal Tax ID ready.

Once you have your vendor account, you’re ready to move forward with your user name (email address) and to log in with the password you created.

• If you already have an vendor account, but can’t remember your password, you can always send yourself a one-time password reset email.
• Once you are logged in, click past the welcoming page to your “dashboard”
• What you want is “Start/Renew ITD Bidders List Registration”
  • You should be able to auto-fill much of the information from your overall vendor registration while you’re doing this.

Then you are all set!

• You can go back to https://itd.dbesystem.com, choose “Bidders List” and search for yourself to confirm you are on the list.
• Afterwards, whenever you are listed as a subcontractor or service provider on any ITD federally-funded contracts, you will be asked to go into this system to confirm that you have received the correct payments in a timely manner from the prime contractor who is using you.

EEO Contractor Compliance

Contractors working on Federal-aid projects must assure nondiscrimination in all their programs and activities. ITD’s Office of Civil Rights Contract Compliance Officer helps contractors and sub-contractors with EEO compliance.

• Required Contract Provisions on Federal-Aid Construction Projects (FHWA-1273)
• Federal– and State-Required Job Site Posters

Coming soon: Frequently Asked Questions

Federal Highway Administration (FHWA) Form 1391/1392
Form 1391 is snapshot of your workforce and work opportunities in the month of July. The form collects demographic data on employees working for your company. The data is used to determine if and where training and hiring goals are applied on projects, so it is critical that ITD receives accurate data in your submission.

• Form 1391 Submission
• Form 1391 Submission Instructions
• Form 1391 Frequently Asked Questions (FAQs)

In an effort to take the guesswork out of Title VI, the Idaho Transportation Department offers comprehensive checklists for, document samples of, and other pertinent information on the implementation of Title VI to ensure that Local Public Agencies (LPAs) and other Federal-aid recipients are actively working to prevent discrimination within their organization. Contact the Contractor Compliance Officer for assistance.

Accessibility Guidelines – A U.S. Access Board document containing scoping and technical requirements for accessibility to buildings and facilities by individuals with disabilities under the ADA.

ADA Standards – An online version of the U.S. Department of Justice’s 2010 ADA Standards for Accessible Design from the revised regulations for Titles II and III.

Assessment Form – ITD’s ADA Transition Plan Needs Assessment Form to assist those with jurisdiction over public rights-of-way in conducting a self-evaluation of ADA compliance.

Best Practices Tool Kit – A technical assistance document designed to assist state and local officials to improve compliance with Title II of the ADA in their programs, services, activities, and facilities.

Draft Guidelines – A U.S. Access Board document specifying the draft guidelines for the design, construction, and alteration of facilities to ensure accessibility and usability by people with disabilities.

U.S. Access Board – A Federal agency that promotes equality for people with disabilities through leadership in accessible design and the development of accessibility guidelines and standards.

U.S. Department of Justice – Federal agency that is required by the ADA to write regulations for formally implementing and enforcing accessibility standards for facilities subject to Titles II and III.

Americans with Disabilities Act (ADA) Compliance | Accessibility | Title VI

The Idaho Transportation Department (ITD) is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives. ITD assures that no person shall on the grounds of race, color, national origin, gender, age, or disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any ITD service, program, or activity. The department also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies, and activities on minority and low-income populations. In addition, the department will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency.

TTY/TDD Users: Dial 711 or (800) 377-3529 to use Idaho Relay System

• Accommodation Requests
• Accessibility Contacts | Accesibilidad
• Discrimination Complaints
• External Americans with Disabilities Act (ADA) Grievance Procedure
• Procedimiento de queja externa de ADA (Spanish External Grievance)

• Submit an Accommodation Request
• iSpeak Card (Language Identification Flashcard)

Reasonable accommodations include, but are not limited to:

• Printed materials in alternative formats
• Sign language interpreters
• Assisted listening devices
• Website accessibility
• PDF document conversion
• Curb ramps
• Accessible Pedestrian Signals (APS)
• Sidewalk repairs

Reasonable accommodations can be for:

• A one-time event
• A limited duration
• An ongoing period of time

El propósito del programa de DBE es para eliminar obstáculos y ofrecer igualdad de oportunidad para empresas de personas desfavorecidas acerca contratos de transporte.

Certificación

Elegibilidad:

• La empresa debe ser una pequeña empresa con fines de lucro en la que los propietarios de DBE en desventaja social y económica posean al menos un 51% de participación
• Ser existente y operativa.
• Operar de manera independiente, o, por subsidiarias, operar de manera autosuficiente.
• Cumplir con la definición del Small Business Administration como una pequeña empresa.
• Tener la capacidad y la experiencia para manejar las operaciones diarias de la empresa.
• Cumplir con el patrimonio neto personal (PNW) de menos de $1, 320,000.

Administración
El Departamento de Transporte de Idaho reconoce su responsabilidad de garantizar que las Empresas de Personas Desfavorecidas tengan la misma oportunidad de participar en la ejecución de los contratos y subcontratos financiados con fondos federales.

Como parte de su continuo esfuerzo por cumplir con esta responsabilidad, el Departamento de Transporte de Idaho sigue un plan de programa de Empresas de Personas Desfavorecidas (DBE) que refleja los requisitos y la guía que contiene el Código 49 de Regulaciones Federales (CFR) 26. Para aplicar al programa, hable con la Coordinadora del Programa o visite la sección títulada DBE Program.

Asistencia en Español
Si necesita asistencia en Español hable al 208-334-8567.

• Seleccione para Solicitud de Alojamiento

Acomodaciones razonables incluye, pero no estay limitado a:

• Proveer información en formatos alternativoss
• Intérpretes de lengua de señas
• Dispositivos de asistencia auditiva
• Web accesibilidad
• Rampas de acerca
• Reparaciones de la banqueta
• Señales peatonales accesibles

Acomodaciones razonables pueden ser para:

• Un evento único
• Duración limitada
• Tiempo Continuo

• FHWA Resource Center