Consultant Resources

Required form for Overhead Rate Submittals.

Required Certification of indebtedness to be signed by the consultant prior to final payment being made for an agreement.

Required form for all consultants to use when submitting a proposal for an open solicitation, and also when submitting qualifications for the Term Agreement.

For agreements between 7-1-2023 and 7-1-2024

Required form for Overhead Rate Submittals.

ITD-0771: Professional Agreement Invoice and Progress Report form. Consultants are required to fill out this form every month and submit it to the Agreement Administrator with their invoice.

A blank form developed for consultants to use when submitting compensation information. It is required for Overhead Rate Submittals.

The National Compensation Matrix, instructions, and FAQs to aid consultants when performing their compensation policy.

Form used to identify, assess, and manage actual or potential conflicts of interest that may arise when consultants, sub-consultants, contractors and subcontractors perform work for the Department relating to a potential project.

Informational document covering the administration of consultant agreements.

FY26 information for lodging, meals, and mileage reimbursement.

FY25 information for lodging, meals, and mileage reimbursement.

FY24 information for lodging, meals, and mileage reimbursement.

Guide for clarifying processes and constraints of federal and state regulations for federally funded local highway improvement projects. To be used in concert with the Professional Services Agreement Procedures Manual.

Guidelines on overhead rate submittals

Sample of a Professional Services Agreement used by the Department.

Manual outlining processes and requirements for contracting with consultants for professional services.

Guidance on Revised Conflict of Interest Guidelines related to Professional Service Agreement and Administration

Guidelines for use of the Proposer Conflict of Interest (COI) form.

Information about the Travel Policy and Expenses

Required format to be used for certified hourly wage rates. The certified hourly wage rates, in PDF format, is to be emailed to ITD's Consultant Services Section.

Available for download

Required form for all agreement’s cost estimate summary, and is to be submitted along with the negotiated man-hour estimate.

Worksheet tool for use in negotiating the fixed fee and to be completed as part of the independent estimate.